PROJECT OFFICER

JOB SUMMARY
We are seeking a proactive, organized, and field-oriented Project Officer to drive the successful implementation of our development programs. In this role, you will be the bridge between project plans and on-the-ground reality – coordinating activities, engaging with farmers and community stakeholders, tracking progress, and ensuring that every deliverable meets donor expectations. If you thrive in dynamic environments and are passionate about making a tangible impact, we want to hear from you.

KEY RESPONSIBILITIES

Project Coordination & Implementation

• Coordinate the day-to-day implementation of project activities, ensuring that work plans, timelines, and deliverables are executed efficiently and on schedule.
• Develop and maintain detailed project work plans, activity schedules, and procurement plans in alignment with approved budgets.
• Identify and mitigate implementation risks, escalating challenges to the Project Manager in a timely manner.
• Ensure that all activities are carried out in compliance with organizational policies, donor requirements, and local regulations.

Field Activities & Stakeholder Engagement

• Lead and supervise field activities, including community mobilisation, training sessions, distribution events, and on-site monitoring visits.
• Engage directly with farmers, community leaders, partner organizations, and local authorities to foster strong working relationships and ensure buy-in for project interventions.
• Organize and facilitate stakeholder meetings, focus group discussions, and feedback sessions to capture community voices and adapt approaches as needed.
• Represent the organization at local forums, district assemblies, and partner coordination meetings.

Monitoring, Reporting & Data Management

• Track project progress against established indicators, targets, and beneficiary data using appropriate monitoring tools and databases.
• Conduct regular field visits to verify activity implementation, collect quantitative and qualitative data, and document success stories and lessons learned.
• Prepare timely and accurate project reports (weekly, monthly, quarterly, and final) as required by management and donors.
• Maintain comprehensive and organized documentation of all project activities, including attendance records, distribution lists, meeting minutes, and photographs.

Donor Compliance & Evaluation Support

• Support donor compliance by ensuring that all activities adhere to grant agreements, financial guidelines, and reporting schedules.
• Assist in preparing documentation and logistics for donor monitoring visits, external evaluations, and audits.
• Contribute to the development of concept notes, proposals, and work plans for project extensions or new funding opportunities.

Budget & Resource Management

• Support the Project Manager in tracking project expenditure against budgets, ensuring cost-effective use of resources.
• Assist in the procurement of goods and services, ensuring adherence to procurement policies and value-for-money principles.

QUALIFICATIONS & EXPERIENCE

• Education: Bachelor’s Degree in Project Management, Development Studies, Agriculture, Rural Development, Social Sciences, Business Administration, or a related field.
• Experience: Minimum of 2–3 years of proven experience in project coordination, field implementation, or community development work, preferably within the NGO/development sector.
• Sector Knowledge: Experience working with farming communities, agricultural value chains, or rural development programs is a strong advantage.

SKILLS & COMPETENCIES

• Project Management: Strong understanding of project lifecycles, results-based management, and logical frameworks.
• Communication: Excellent written and verbal communication skills in English; proficiency in a local language (e.g., Twi, Ewe, Ga) is highly desirable for field engagement.
• Analytical Skills: Ability to interpret data, track indicators, and produce clear, evidence-based reports.
• Technical Proficiency: Good working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data collection tools (e.g., ODK, Kobo Toolbox, or similar).
• Organizational Skills: Ability to manage multiple tasks, prioritize competing demands, and meet tight deadlines.
• Problem-Solving: Proactive, resourceful, and able to make sound decisions in remote or challenging field conditions.

PERSONAL ATTRIBUTES

• Self-starter with a strong sense of ownership and accountability.
• Empathetic and culturally sensitive, with a genuine commitment to community empowerment.
• Adaptable and resilient, comfortable working in rural or off-grid environments.
• Team player who collaborates effectively with colleagues, partners, and beneficiaries.
• High level of integrity and transparency in all dealings.

REMUNERATION

• Competitive salary commensurate with experience and qualifications (to be discussed during the interview).
• Opportunity for professional development and career growth within the organization.