Officer, Contract

As Part of Our Team You Will:

• Handle the full lifecycle of contracts, assist the Category Management Specialist in implementing category strategies by ensuring the appropriate contracts are in place for sourcing materials and services.
• Liaise with procurement teams to ensure that contracts meet the strategic objectives set by the category management team.
• Build and maintain strong working relationships with suppliers.
• Ensure open communication, timely resolution of any contract-related or performance issues and favorable negotiations of any changes to contract terms.
• Ensure that all contracts and procurement activities within the sub-category comply with legal, regulatory, and company policies, including health, safety, and environmental standards and assess.
• Solve risks associated with contracts, including potential legal liabilities and performance issues.
• Deliver regular reports on contract status, performance, and compliance to team members, contributing to the development of regional procurement methodologies by offering insights based on contract performance.
• Manage tender process, participate in the selection of service providers, develop contract documentation and support ongoing contract management as well as coordination of information to evaluate proposals with the user areas. 

Additional Knowledge:

• Ability to recognize issues, problems and capitalize on opportunities. 
• A strong understanding of the legal principles governing contracts, especially in procurement and supply chain contexts.
• Familiarity with procurement strategies, sourcing methods, and supply chain management processes within a corporate environment.
• Knowledge of industry-specific standards, regulations, and compliance requirements that may affect contract management (e.g., safety, environmental, or legal standards in mining).
• Understanding of budgeting, cost control, and financial aspects of contracts, including pricing and payment structures.
• Knowledge of how to evaluate vendor performance, handle disputes, and manage contractor relationships.
• Experience in sourcing professional services, strategic sourcing, negotiations, and contracts administration and management for services and goods in oil & gas, mining or environmental and/or engineering industries.
• Experience in contract management, procurement, or a similar role, preferably within a large corporate or industrial environment (mining, energy, construction, etc.).
• Familiarity with contract management software and SAP or other enterprise resource planning (ERP) systems.
• Proven experience in monitoring contractor performance, managing KPIs, and conducting contract audits or reviews.

Your Training, Skills & Experience Checklist:

Formal Qualification (including Professional Registrations):

• Bachelor’s degree in Building Technology, and Civil Engineering (are highly recommended and preferred), Business Administration, Business Law, or related field required;
• Additional C.P.M. or C.P.S.M. or CIPS will be an added advantage. 

Technical Skills:

• Business acumen and commercial management skills related to sourcing and procurement regulations and best practices in Region Sourcing processes Strategic sourcing and negotiations.
• Supplier relationship management.
• Supplier quality systems and evaluation criteria.
• Contracts administration and management for services and goods.
• Proficient in drafting, reviewing, negotiating, and managing contracts to ensure compliance and mitigate risks.
• Contract structure, legalities, and contract management.
• Implement Contract Management and eProcurement systems.
• Implement Contract performance evaluation and completion criteria for Services contracts Skilled in negotiating terms and resolving disputes to ensure favorable outcomes for the company.
• Demonstrate conflict and change management skills.
• Ability to identify contract risks or performance issues and taking proactive steps to resolve them.
• Ability to build and maintain strong relationships with internal stakeholders and external contractors.
• Interpersonal and project management skills.
• Strategic collaboration, communication, and interpersonal skills.
• Ability to influence others.  
• Utilize analytical and financial) abilities.
• Ability to analyze contract terms, contractor performance, and key performance indicators (KPIs) to make data-driven decisions.
• Precision in reviewing contracts, performance data, and compliance requirements to avoid errors.
• Ability to manage multiple contracts and tasks simultaneously while maintaining high levels of accuracy and compliance Oral and written communication skills.
• Proficient in SAP and Ariba and MS Office Tools: Word, Excel, and PowerPoint.

Social Process Skills:

Self-awareness:

• Understands own behaviors and is aware of the impact on others.
• Adapts their own behavior where necessary in order to get a productive outcome for the wider team.

Team process: 

• Able to be an effective team member by listening, clarifying tasks, receiving and providing feedback.
• Able to be an effective team leader (where applicable) by establishing and maintaining a positive and productive work environment through listening, dealing with different points of view, giving and receiving feedback.

Collaboration:

• Builds positive working relationships with a diverse range of people across disciplines.