PROCUREMENT OFFICER

Role Summary

The Procurement Officer will support the Head of Procurement in delivering efficient, effective and value-driven procurement activities. The role is critical to ensure that purchasing processes are executed in line with the bank's goals, policies and procedures, while promoting operational excellence and cost efficiency.

The key responsibilities of the Procurement Officer include:

Procurement Strategy, Policy and Procedures

• Support the Head of Procurement in developing and implementing cost-effective procurement strategies aligned with the Bank’s objectives.
• Monitor industry trends and best practices to strengthen procurement processes and outcomes.
• Support the review and continuous improvement of procurement policies, procedures, and controls.
• Promote awareness of procurement policies and procedures across departments and support adherence to established protocols.

Supplier Management

• Support contract negotiations to secure value for money while building strong and sustainable supplier relationships.
• Identify, evaluate, and engage reliable suppliers and service providers.
• Support supplier and vendor negotiations to achieve favourable commercial terms and pricing.
• Review existing contracts to assess ongoing suitability, performance, and compliance.
• Liaise with service providers and development partners to support procurement activities and delivery requirements.

Procurement Process Management

• Execute procurement activities in line with DBG’s procurement policy and guidelines, ensuring compliance, efficiency, and value for money.
• Coordinate project-specific procurement assessments during appraisal and implementation and provide procurement advice or training to relevant stakeholders.
• Work closely with internal stakeholders to understand business needs, align expectations, and deliver responsive procurement support.
• Obtain quotations from contractors and suppliers in accordance with established procedures.
• Prepare payment requests for completed works and delivered goods or services, as required.
• Prepare Requests for Proposals (RFPs), Requests for Quotations (RFQs), Expressions of Interest (EOIs), evaluation reports, and tender advertisements.
• Participate in inspection processes to confirm that delivered goods and services meet required specifications.
• Work closely with the Head of Procurement to ensure that all procurement activities follow approved procedures.
• Process purchase orders and secure approvals in line with delegated authority and established procedures.
• Coordinate and monitor the timely delivery of goods and services.

Risk Management

• Support the identification and mitigation of procurement-related risks through strong internal controls, vendor due diligence, and effective contract monitoring.
• Keep abreast of changes in national and international procurement regulations and assess their implications for DBG-financed activities.
• Support compliance with legal, regulatory, and internal requirements related to procurement and contract management.
• Analyze procurement spend data to identify trends, risks, and opportunities for cost control and efficiency improvement.
• Conduct risk assessments for proposed contracts and agreements.

Budget Control

• Support the preparation and implementation of annual procurement plans aligned to business priorities and available resources.
• Assist in managing the procurement budget and promoting cost-conscious purchasing decisions.
• Identify and recommend cost-saving opportunities and process efficiencies across procurement activities.

Systems Management

• Maintain procurement systems and records used to track orders, inventory, and the supply of goods and services.
• Support the effective use and integrity of procurement-related systems and data.

Reporting

• Prepare timely monthly, quarterly, and annual procurement reports to support informed decision-making.
• Prepare reports for review by the Head of Procurement and submission to senior management, covering key performance indicators, cost savings, and supplier performance.
• Provide insights and recommendations to support continuous improvement.

Education, Professional Qualifications and Experience Required

Education:

Bachelor’s degree in supply chain management, Procurement, Logistics, Business Administration, or a related field. A professional certification such as CIPS or MCIPS will be an added advantage.

Work Experience:

A minimum of five (5) years’ relevant experience in operational procurement. Strong knowledge and practical application of the Public Procurement Act, 2003 (Act 663), as amended, and World Bank Procurement Procedures are required.

Job Requirements

• Experience with major forms of contract and a sound understanding of the legal aspects of procurement.
• Ability to work under pressure, manage competing deadlines, and perform effectively with minimal supervision.
• People management or leadership experience will be an advantage.

People’s Skills/Criteria

• A self-motivated, confident, and analytical professional with a hands-on approach to procurement and operational delivery.
• Strong ability to communicate clearly and influence stakeholders, particularly on procurement, finance, and commercial matters.
• Excellent written and verbal communication skills, with the ability to prepare clear reports, correspondence, and procurement documentation.
• Demonstrated ability to work effectively with executive management, board members, internal teams, suppliers, and other key stakeholders.
• Strong interpersonal, relationship management, and team collaboration skills.
• Able to work independently, remain resilient under pressure, and demonstrate sound judgment, integrity, and professionalism.