Project Manager

VIS has been active in Ghana since 2015, mainly in the areas of vocational training, migration, organic farming, and education. The priority objective of VIS in Ghana is to respond to the needs of the most vulnerable segment of the population, focusing mainly on youth and providing vocational training and job placement services. Regarding the main geographical areas of intervention in the country, the NGO's commitment is highlighted: in Accra (Greater Accra Region) and in the Bono, Bono East, Western, Northern regions.

Within the project “Strengthening agri-food ecosystems in Ghana in partnership with the Italian private sector” (hereinafter AREA Africa Ghana), the specific objective is to develop and strengthen agri-food value chains, agricultural and civil infrastructure, as well as the capacities of institutions and local communities in Ghana. CIHEAM Bari is the implementing agency and is responsible for socio-community actions in the rural area of Aveyime-Battor, in the North Tongu District, Volta Region.

Within this framework, the action titled “ROOTS – Opportunities to strengthen local agri-food value chains, agroecology, and school farming in the Volta Region, Ghana” was proposed by VIS and selected by CIHEAM Bari following a public call for expressions of interest.

The action aims to strengthen local agri-food systems by promoting sustainable value chains, improving educational and agricultural infrastructure, and enhancing the capacities of institutions and communities. Through an integrated approach targeting schools, agri-food MSMEs, and value chain actors, the project supports socio-economic development by combining practical education (e.g. school farming and school feeding), infrastructure improvements, and inclusive capacity-building initiatives. It also fosters the growth and market integration of agri-food enterprises - particularly those led by women and youth - while reinforcing the sustainability and resilience of key value chains through participatory and agro-ecological approaches. Overall, the initiative contributes to improved food security, climate resilience, and inclusive rural development..

Goals and objectives

The Administrative and Accounting Assistant will provide administrative, accounting, and logistical support to ensure the effective implementation of project activities. S/he will assist the Project Manager in the day-to-day management of administrative and financial processes, ensuring proper documentation, accurate record-keeping, and compliance with organizational procedures and donor requirements. The role will contribute to the efficient use of project resources and the smooth functioning of office operations.

Activities to be carried out:

Under the direct supervision of the Project Manager, the Administrative and Accounting Assistant will be in charge of the following tasks:

Accounting and Administrative Support

• Support accounting processes, including expenditure tracking and proper record-keeping.
• Record financial transactions (payments, receipts, journal entries) in a timely and accurate manner.
• Ensure proper filing and organization of all supporting financial documentation (invoices, receipts, vouchers).
• Assist in performing regular bank, cash, and ledger reconciliations to ensure accuracy and completeness of accounts.

Financial Management

• Support the monitoring of the project budget, ensuring proper allocation of resources and compliance with approved financial plans.
• Assist in the preparation of regular financial and administrative reports according to internal and donor requirements.

Payroll and Contracts Management

• Support the preparation of staff payroll and related administrative documentation, ensuring accuracy and timeliness.
• Assist in the administration of staff contracts, including preparation, renewals, and updates in line with organizational policies.

Procurement and Logistics

• Support procurement processes and purchases for the organization, ensuring transparency, cost-efficiency, and compliance with procedures.
• Support the coordination of staff travel and accommodation arrangements, ensuring smooth logistical support for project activities.

Audit and Compliance

• Support the preparation of internal and external audits by maintaining complete and accurate financial documentation.
• Assist in ensuring compliance with donor regulations and organizational administrative and financial procedures.

Administrative Support and Coordination

• Provide administrative support to the Project Manager and collaborate closely to ensure effective project implementation.
• Manage internal and external communications, including official correspondence and email management.

Requirements:

• Bachelor’s degree in Business studies, Finance, Commerce, Administration or a related field;
• Advanced degree (Master’s or equivalent) in a related field is an asset;

Expertise:

• Minimum 2 years of professional experience in an accounting or administration position (former collaboration with NGO is an asset);
• Basic knowledge of financial management, accounting principles, and budgeting in line with NGO and donor regulations;
• Well-versed with administration and financial information systems and Microsoft products;
• Familiarity with procurement procedures, logistics management, and administrative processes;
• Understanding of donor compliance requirements and financial guidelines; Personal requirements:
• Fluency in English (written and oral) is required;
• Excellent communication abilities;
• Ensure timely completion of tasks;
• Responsibility and confidentiality;
• Excellent organization and time management;
• Professionalism and problem-solving skills;
• Ability to work as part as a team.