VIRTUAL ASSISTANT

Job Description

Circle Builds is an operations-focused company that provides an “operating system” for modern businesses, helping organisations streamline and scale their day-to-day activities. Built, managed, and trained in London, the company supports a global client base with a strong emphasis on efficiency and reliability. Circle Builds leverages technology, process design, and skilled support talent to optimise business operations. Team members collaborate remotely while contributing to a high-performance, service-oriented culture. The organisation values initiative, clear communication, and a commitment to continuous improvement.

Role Overview

As a Virtual Assistant, you will be responsible for handling administrative tasks, coordinating schedules, managing communications, conducting research, and supporting day-to-day business operations. This role is ideal for someone who is detail-oriented, tech-savvy, and capable of working independently in a fast-paced remote environment.

Key Responsibilities

1. Manage calendars, appointments, and meetings
2. Handle email correspondence and inbox management
3. Conduct online research and prepare reports
4. Maintain spreadsheets, databases, and documentation
5. Assist with project coordination and task tracking
6. Support customer communication and follow-ups
7. Prepare presentations and business documents
8. Coordinate with internal teams and external stakeholders
9. Perform data entry and administrative tasks
10. Identify process improvements and operational efficiencies

Requirements

1. Previous experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant
2. Excellent written and verbal English communication skills
3. Strong organisational and time-management abilities
4. Proficiency with Google Workspace (Docs, Sheets, Drive) and Microsoft Office
5. Experience with project management tools such as Trello, Asana, ClickUp, or similar
6. Ability to multitask and meet deadlines
7. High attention to detail and problem-solving skills
8. Reliable internet connection and remote work setup

Preferred Qualifications

1. Experience supporting startups, agencies, or construction/real-estate businesses
2. Familiarity with CRM systems
3. Social media management experience is a plus