ADMINISTRATIVE ASSISTANT

JOB SUMMARY
Crystal Heights International School is seeking a highly organized and proactive Administrative Assistant to serve as the backbone of our daily operations. The ideal candidate will be the first point of contact for parents, visitors, and staff, ensuring the smooth running of the front office while managing records, schedules, and communication. This role requires a professional who embodies our commitment to integrity and teamwork.

KEY RESPONSIBILITIES

• Front Office Management: Greet and assist parents, students, and visitors with warmth and professionalism; manage incoming calls and correspondence.
• Record Keeping: Maintain accurate and confidential student records, staff files, and academic documentation using both physical filing systems and digital databases.
• Scheduling: Coordinate school calendars, schedule meetings, and assist with the coordination of school events and parent-teacher conferences.
• Communication: Draft official memos, newsletters, and correspondence on behalf of the administration.
• Procurement Support: Assist with inventory management and liaise with vendors for office and school supplies.
• Examination Support: Provide logistical support during examination periods, including the preparation of exam materials and result sheets.
• Compliance: Ensure all administrative procedures adhere to the school's safeguarding and child protection policies.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Administration, Secretarial Studies, Business Administration, or a related field.
• Minimum of 1–2 years of experience in a professional office environment (school experience is a distinct advantage).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).

SKILLS & COMPETENCIES

• Excellent verbal and written communication skills.
• Strong organizational skills with an exceptional eye for detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High level of discretion and confidentiality.

PERSONAL ATTRIBUTES

• Dependable and punctual.
• A positive, "can-do" attitude.
• A genuine commitment to the welfare and safeguarding of children.