Administrative Supervisor

Job summary
Vecomity Ghana Limited is inviting applications from qualified, experienced, and highly organised professionals for the position of Administrative Supervisor in Tema, Ghana.
The successful candidate will oversee daily administrative operations, coordinate external relations, manage suppliers and resources, supervise staff, and ensure the smooth running of office facilities and operational activities.

Key Responsibilities
1. External Relations and Community Liaison
• Liaise with relevant external institutions and stakeholders.
• Handle coordination matters, including rental disputes and site management.
• Maintain positive working relationships with external partners.

2. Supplier and Resource Management
• Manage suppliers of office supplies, daily materials, and maintenance services.
• Compare prices and evaluate supplier performance.
• Develop and maintain a reliable supplier database.
• Ensure cost-effective purchasing while maintaining quality standards.

3. Staff Administration
• Manage daily administrative activities within the department.
• Prepare staff schedules and monitor attendance.
• Oversee discipline and administrative matters involving drivers, security guards, and domestic helpers.

4. Logistics and On-Site Support
• Supervise dormitory management and office cleaning.
• Oversee public-area maintenance.
• Monitor material inventory and ensure that office, living, and production areas operate efficiently.

5. General Administrative Duties
• Perform other administrative duties as assigned by management.
• Support special projects and coordination activities.
• Ensure compliance with company policies and procedures.

Requirements and Qualifications
• A college diploma or higher qualification.
• A background in Administration, Business Management, Public Relations, or a related field is preferred.
• At least 3 years of relevant experience in administrative logistics, procurement, or external liaison.
• Strong communication and negotiation skills.
• Excellent organisational and problem-solving abilities.
• Ability to handle emergencies and manage competing priorities.
• Must be responsible, reliable, and willing to comply with company rules.