EXECUTIVE ASSISTANT

Job Summary

B5 Plus Group is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will have a proven track record of managing executive operations, preparing high-level reports, and coordinating multi-stakeholder activities. This role requires exceptional attention to detail, the ability to handle confidential information with absolute discretion, and advanced proficiency in executive reporting tools.

Key Responsibilities

• Executive Support & Coordination: Provide high-level administrative support to executives, ensuring seamless daily operations and effective time management.
• Project Follow-up & Reporting: Track the progress of key projects, follow up on action items, and prepare comprehensive status reports for management.
• Board Decks & MIS: Prepare high-quality board decks, Management Information Systems (MIS) reports, and executive dashboards using advanced Excel and PowerPoint skills.
• Calendar, Travel & Communication: Manage complex calendars, coordinate domestic and international travel arrangements, and handle executive correspondence professionally.
• Confidentiality & Discretion: Handle sensitive company information and executive matters with the utmost confidentiality and professional integrity.
• Stakeholder Coordination: Liaise effectively with internal departments, external partners, and board members to ensure smooth communication and coordination.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Management, or a related field. An MBA is strongly preferred.
• Experience: Minimum of 5+ years of proven experience as an Executive Assistant, preferably supporting C-suite executives or senior management.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Reporting Tools: Demonstrated experience in executive reporting, creating KPI trackers, and managing dashboards.
• Soft Skills: Exceptional organizational and multi-stakeholder coordination skills. Strong written and verbal communication abilities.
• Attributes: Proactive, reliable, detail-oriented, and capable of working independently under pressure.