NATIONAL SERVICE PERSONNELS

JOB PURPOSE

To provide efficient administrative and operational support to the Institute, ensuring smooth day-to-day operations, effective cohort coordination, and accurate record-keeping. This role is designed for a recent graduate eager to gain hands-on experience in a professional academic environment.

KEY RESPONSIBILITIES

GENERAL ADMINISTRATIVE SUPPORT

• Provide comprehensive administrative support including scheduling meetings, managing calendars, and organizing correspondence.
• Maintain an efficient filing system for both physical and digital documents, ensuring easy retrieval and confidentiality.
• Assist in drafting, formatting, and proofreading official documents, memos, and reports.
• Manage office supplies and coordinate with vendors as needed.

COHORT & STUDENT COORDINATION

• Coordinate cohort logistics, including class schedules, venue arrangements, and resource allocation.
• Monitor and track student attendance, following up on absences and maintaining accurate attendance records.
• Serve as a primary point of contact for student enquiries, providing timely and professional responses.
• Assist with student orientation, registration, and onboarding processes.

RECORDS & FINANCIAL REPORTING

• Prepare simple reports from institutional records and financial data for internal review.
• Assist in tracking basic financial transactions, receipts, and petty cash when required.
• Support the finance team with data entry and reconciliation tasks as needed.

REQUIRED JOB SPECIFICATION

EDUCATIONAL QUALIFICATION

• Recognised First Degree in Business Administration, Law, Finance, or a related field (preferred).
• Other degree holders with strong administrative aptitude may be considered.

ELIGIBILITY

• Must be eligible for National Service Scheme (NSS) posting for the current service year.
• Must provide valid NSS documentation upon application.

SKILLS & COMPETENCIES

• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Professional demeanor with the ability to interact effectively with students, staff, and external stakeholders.
• Basic understanding of record-keeping and financial data entry.

OTHERS

• Must be based in or willing to work in Accra.
• A proactive and eager-to-learn attitude is highly valued.