Office Administrator & Operations

About CarLynk Exports
CarLynk Exports is a dynamic and growing company in the vehicle export and logistics industry. We are dedicated to providing seamless services to our clients. We are currently seeking a highly organized and proactive individual to join our amazing team.

Role Summary
The Office Administrator & Operations will be responsible for overseeing the daily administrative functions of the office while supporting the operational and logistics side of the vehicle export business. This role requires a detail-oriented individual who can manage multiple tasks efficiently and ensure smooth workflow across departments.

Key Responsibilities

• Office Administration: Manage day-to-day office operations, including scheduling, correspondence, filing, and maintaining office supplies.
• Operations Support: Assist in coordinating vehicle exports, tracking shipments, and managing logistics documentation (bills of lading, customs paperwork, etc.).
• Communication: Serve as the primary point of contact for clients, vendors, and internal teams, handling inquiries professionally via phone, email, and WhatsApp.
• Record Keeping: Maintain accurate records of office expenses, inventory, and operational data using relevant software.
• Vendor Management: Liaise with service providers (e.g., shipping lines, clearing agents) to ensure timely and cost-effective operations.
• Team Collaboration: Support the broader team with various administrative and operational tasks to ensure overall business efficiency.

Qualifications & Requirements

• Proven experience as an Office Administrator, Operations Assistant, or similar role.
• Familiarity with the logistics, shipping, or automotive export industry is a strong advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• A proactive attitude and problem-solving mindset.