Job Purpose:
To provide efficient and comprehensive administrative, clerical, and logistical support to ensure the smooth day-to-day operations of the office. The job holder will be responsible for maintaining a clean and organized work environment, managing internal and external communications, and assisting staff to enhance overall productivity and efficiency.
Key Responsibilities and Duties:
* Keeping all office areas, including furniture and kitchens, clean and sanitized daily.
* Ensuring all waste bins are emptied and maintained.
* Handling all incoming and outgoing mail, parcels, and files. This includes internal and external distribution, logging items in a register, and ensuring deliveries are signed for by the intended recipients.
* Providing general derical assistance such as photocopying documents for staff, setting up meeting rooms, preparing refreshments, and assisting with event arrangements.
* Acting as a liaison between departments by delivering files and other work items and performing other related errands as needed to support staff.
* Interacting with administrative staff and other stakeholders to ensure timely and professional communication.
* Performing any other duties as assigned by management to ensure the smooth and efficient operation of the office. This may include, but is not limited to, assisting with special projects, running errands, and providing ad hoc support to various departments as needed.
Qualifications, Experience and Attributes:
* A minimum of five (5) O' Level passes, including English Language.
* At least two years of relevant experience in a professional organization.
* A strong work ethic and the ability to work independently with minimal supervision.
* Excellent time management and organizational skills.
* A keen eye for detail and a responsible, trustworthy character.
* Familiarity with standard office equipment.
* The ability to handle confidential information with discretion.
Interested and qualified candidates should submit an application letter, a current CV, and certified copies of their qualifications. Please clearly indicate the post you are applying for online through the ZIMSTAT website not later than the deadline.
Salary
Competitive
Monthly based
Location
Ghana
Ghana