Job Description
Job Summary
Reporting to the Head/Deputy Head of Human Resource and Administration, the Administration Officer will support the effective management of facilities, stores, transportation, and office administration to ensure a safe, secure, and efficient working environment.
Key Responsibilities
Facilities Management
- Coordinate daily management and maintenance of office facilities.
- Liaise with contractors, service providers, and maintenance vendors.
- Conduct routine inspections to ensure facilities remain safe and compliant.
- Manage maintenance schedules, repairs, utilities, and facility-related expenditures.
- Prepare periodic facilities management reports.
Stores Management
- Maintain inventory control systems and accurate stock records.
- Ensure compliance with procurement and stores management policies.
- Coordinate disposal of obsolete inventory.
- Ensure proper storage, handling, and safeguarding of inventory.
- Prepare inventory reports and support audit activities.
Transport Management
- Schedule and allocate vehicles and drivers.
- Ensure vehicles are licensed, insured, roadworthy, and compliant with regulations.
- Maintain vehicle maintenance and usage records.
- Monitor transportation expenses and vendor relationships.
Qualifications & Experience
- Minimum of four (4) to six (6) years’ relevant experience in facilities management, administration, logistics, warehouse management, inventory control, or transport operations.
- Bachelor’s degree in Business Administration, Public Administration, Facilities Management, Engineering, Estate Management, Logistics, Procurement & Supply Chain Management, or a related field.
- Knowledge of facilities management principles and workplace safety.
- Good understanding of inventory management and transport regulations.
- Proficiency in Microsoft Office applications.
- Strong planning, coordination, and organizational skills.
Salary
Competitive
Monthly based
Location
Ghana
Job Overview
Location
Ghana