Job Summary
The Executive Support Officer provides comprehensive administrative, operational, and executive support to the Chief Executive Officer (CEO).
Key Responsibilities
- Manage and maintain the CEO's calendar, appointments, and daily schedule.
- Coordinate internal and external meetings, ensuring all logistics and documentation are prepared in advance.
- Prepare meeting agendas, take minutes, and track action items to completion.
- Draft, edit, and proofread correspondence, reports, presentations, speeches, and other executive documents.
- Screen and prioritize incoming calls, emails, and correspondence on behalf of the CEO.
- Manage confidential files, records, and executive documentation.
- Follow up on assignments delegated by the CEO and provide progress updates.
- Assist the CEO in prioritizing tasks and meeting key deadlines.
- Support the CEO in coordinating strategic projects and business initiatives.
- Track project milestones, deadlines, and deliverables.
- Conduct research and compile information required for executive decision-making.
- Prepare reports, dashboards, and presentations for management meetings.
- Coordinate cross-functional activities to ensure timely execution of executive directives.
Qualifications
- Bachelor's degree in Business Administration, Public Administration, Management, Communications, or a related field.
- Minimum of 1-3 years' experience providing executive or senior administrative support.
- Experience supporting a CEO or other senior executive is highly desirable.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience using Microsoft Teams, Zoom, and other virtual meeting platforms.
- Proficiency in document management and presentation preparation.
- Experience with ERP or business management systems is an advantage.
- Full-time office-based role.
- Flexibility to work outside normal business hours when required to support executive activities, meetings, or travel.
Salary
Competitive
Monthly based
Location
Ghana
Job Overview
Location
Ghana