ADMINISTRATIVE ASSISTANT

Job Description

Are you passionate about making a meaningful difference in the lives of children, families and communities? Do you have strong organisational skills, a proactive attitude and a genuine desire to contribute to impactful community development?

Akwaaba Volunteers is looking for two passionate, committed and highly motivated individuals to join our growing team in Labadi, Accra.

1. Administrative Assistant

The Administrative Assistant will provide essential administrative and operational support to ensure the smooth and efficient running of Akwaaba Volunteers’ daily activities. The successful candidate will work closely with the team to support our sponsored children and families, volunteers,  projects and general administrative operations.

Key Responsibilities

• Provide efficient day-to-day administrative and office support.
• Assist with the coordination and administration of programmes supporting sponsored children and their families.
• Maintain accurate records, files, databases and other important documentation.
• Support communication and coordination with volunteers, sponsors, families and other stakeholders.
• Assist in preparing reports, correspondence, meeting notes and other administrative documents.
• Help coordinate appointments, meetings, schedules and organisational activities.
• Respond professionally to enquiries and provide general support to visitors and stakeholders.
• Support the planning and administration of events, volunteer activities and community initiatives.
• Monitor office supplies and assist with other general administrative and operational requirements.
• Carry out any other relevant duties assigned in support of the organisation’s objectives.

Ideal Candidate

The ideal candidate should be:

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• Highly organised, detail-oriented and able to manage multiple tasks effectively.
• Proactive, dependable and able to work with minimal supervision.
• An excellent communicator with strong interpersonal skills.
• Proficient in Microsoft Office and other relevant administrative tools.
• Passionate about community development and making a positive social impact.
• Able to work effectively as part of a diverse and purpose-driven team.

2. Project Coordinator

The Project Coordinator will play a key role in planning, coordinating, implementing and monitoring Akwaaba Volunteers’ community projects and initiatives. The successful candidate will help drive projects forward and ensure that activities are properly organised, delivered effectively and aligned with the organisation’s mission.

The role will support and coordinate activities across our:

• Library
• IT Centre
• Sewing Centre
• Hair Salon
• Barbering Shop
• New and emerging community projects

Key Responsibilities

• Coordinate the planning, implementation and day-to-day activities of assigned projects.
• Work closely with project teams, beneficiaries, volunteers and other stakeholders to ensure projects are delivered effectively.
• Develop and maintain project work plans, schedules and activity trackers.
• Monitor project progress and identify potential challenges or areas requiring attention.
• Support the effective use of project resources and assist with coordinating operational requirements.
• Collect relevant project information, maintain accurate records and support reporting.
• Assist with monitoring project outcomes and assessing the impact of activities on beneficiaries and the wider community.
• Coordinate meetings, site activities, events and other project-related engagements.
• Build and maintain positive working relationships with internal and external stakeholders.
• Contribute ideas and support the development of new projects and community initiatives.
• Ensure that project activities are implemented in line with agreed plans, timelines and organisational objectives.

Ideal Candidate

The ideal candidate should be:

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• Highly organised with strong planning and coordination skills.
• Proactive, resourceful and able to take initiative.
• Capable of managing multiple activities and priorities simultaneously.
• An effective communicator with strong interpersonal and stakeholder management skills.
• Passionate about community development, social impact and improving lives.
• Able to solve problems, adapt to changing circumstances and work collaboratively.
• Comfortable working across different projects and engaging with people from diverse backgrounds.