ADMINISTRATIVE SUPPORT STAFF

About the Role

The African-Diaspora Nursing Alliance / Ghanaian-Diaspora Nursing Alliance is seeking a highly organized, reliable, and proactive individual to join its team as Administrative Support Staff.

The successful candidate will provide essential administrative and coordination support to help ensure the smooth running of the organization’s activities, programmes, meetings, and day-to-day operations.

Health Education & Medical Training

This is an excellent opportunity for an individual who is detail-oriented, communicates effectively, enjoys working with people, and can manage multiple administrative responsibilities in a remote working environment.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative assistance to support the effective operation of the organization.
• Assist with routine administrative tasks, correspondence, and follow-ups.
• Maintain organized electronic records, files, and administrative documents.
• Ensure important information is properly recorded, updated, and readily accessible.

Communication & Coordination

• Support communication between team members, executives, partners, and other stakeholders.
• Respond to routine enquiries and direct requests to the appropriate team members.
• Assist with internal and external communication and follow up on outstanding matters.
• Help ensure that important information is communicated accurately and on time.

Records & Documentation

Jobs

• Maintain accurate and up-to-date organizational records and documentation.
• Assist in preparing reports, meeting notes, correspondence, schedules, and other administrative documents.
• Organize and maintain digital files in accordance with established procedures.
• Support the collection and documentation of information required for programmes and organizational activities.

Team & Executive Support

• Provide administrative assistance to executives and team members as required.
• Assist with scheduling, task coordination, and follow-up activities.
• Support executives and team members in preparing for meetings, events, and other engagements.
• Help track assigned tasks and ensure deadlines are followed.

Event & Meeting Coordination

• Assist with the planning and coordination of meetings, events, workshops, and organizational activities.
• Support participant communication, registration, scheduling, and other event-related administrative tasks.
• Prepare relevant documents and materials for meetings and events.
• Assist with post-event follow-ups and documentation.

Scheduling & Time Management

Labor & Employment Law

• Assist with managing calendars, appointments, meetings, and organizational schedules.
• Coordinate schedules to ensure activities are properly planned and communicated.
• Monitor deadlines and follow up on outstanding assignments.
• Help prioritize administrative activities to support efficient workflow.

Candidate Profile

The ideal candidate should be:

• Highly organized and detail-oriented.
• Reliable, proactive, and able to work with minimal supervision.
• A strong communicator with good written and verbal communication skills.
• Comfortable working remotely and collaborating with a distributed team.
• Able to manage multiple tasks and competing priorities.
• Professional and respectful when dealing with colleagues, executives, partners, and other stakeholders.
• Comfortable using digital communication and productivity tools.
• Capable of maintaining confidentiality when handling organizational information and documents.
• A team player with a positive and service-oriented attitude.

Key Areas of Focus

Charity & Philanthropy

The successful candidate will primarily support:

• Administrative operations
• Communication and coordination
• Records and documentation
• Team and executive support
• Event and meeting coordination
• Scheduling and time management

What the Organization Offers

The opportunity provides:

• Part-time, remote working arrangement
• Professional development opportunities
• Training support
• Opportunities for career and professional growth
• Exposure to a dynamic and collaborative working environment
• The opportunity to contribute to the activities and initiatives of a nursing-focused professional organization