The Role
We are looking for someone who is exceptionally detail-oriented, proactive, self-motivated, and collaborative. The pace of the teams is demanding and thus the role requires flexibility, quick-thinking, and a growth mindset. We encourage curiosity and an eagerness to learn. The ideal candidate will also demonstrate passion for entertainment, pop culture, and all things marketing.
Responsibilities include, but are not limited to:
- Proactive management of calendars for the leader and their team, including scheduling internal and external meetings, coordinating with admins of internal and external executive and C-Suite professionals, and working across time zones in various regions
- Understanding each team’s strategy, the organization, and how the pieces fit together
- Building relationships internally and externally with the team, cross-functional partners, and partner companies
- Book, manage, and coordinate logistics for team meetings, events, and offsites
- Coordinating travel arrangements on a regular basis
- Processing expense reports in a timely manner
- Creating presentations and documents using the Google Suite
- Tracking and maintenance of projects and their status/point of contact
- Sitting in on meetings and taking notes
- Assisting with team projects as needed
Qualifications:
- 5+ years of experience in an Administrative Assistant or Executive Assistant capacity
- Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups
- Strong written and verbal communication skills
- Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
- Strong attention to detail at all times
- Displays professionalism in communication with internal and external partners
- Responsive and able to work flexibly across time zones
- Ability to be discrete and maintain confidential information
- Strong judgment and ability to make decisions quickly or to gather necessary context for making decisions
- Team-player who operates in a fast-paced, team-oriented setting
- Able to stay calm under pressure and work on short deadlines
- Prior experience in media, consumer products, marketing/PR and/or entertainment is ideal
Salary
Competitive
Monthly based
Location
, Decatur County, Kansas, United States, Kansas, United States
Job Overview
Location
, Decatur County, Kansas, United States, Kansas, United States
