Assistant, Finance and Administration

Job Duties and Responsibilities

Coordination

Coordinate operational services for the economic, efficient and effective management of the International Federation financial resources and promote cooperation with Ghana Red Cross Society.

Budgeting

• Monitor the level of implementation of the budgets and provide feedback to the SLL team for decision making.

Donor Reporting

• Compile accurate, regular and timely financial for the SLL project.
• Support the financial reporting process ensuring that the reports are prepared and sent for consildation before sending to the donors before due dates.

Financial and Administrative functions.

• Administrate the accommodation, per diem, visas and travel arrangements for IFRC related staff and visitors.
• Advise and provide timely and accurate financial information to management and assist with the interpretation and understanding of the financial information that allow better decisions based on prevailing situation.
• Coordinate the provision of regular management reports to allow the SLL project team to review and monitor project and make effective operational decisions.
• Participate in regular meetings with the Abuja cluster / Ghana country team to provide update on the financial status of the project.

Financial and Administrative Management of the project.

• Support the Senior Finance and Admin Officer in managing  control the funds and financial assets of IFRC operation at country level.
• Support the Senior Finance and Admin Officer in managing cash flow and cost control management
• Related to SLL project ensure accurate office systems are in place & maintained, accounting, authorization & internal control procedures environment & expenditures are within approved limits & that the transactions are performed in compliance with the procedures & policies in respecting the donor conditions.
• Ensure that the expenditures are according to the budgets, analyse, investigate, address & report notifiable variances.
• Build & maintain knowledge & understanding of the in-country activities
• Monitoring of Key Performance Indicators to ensure that there is an adequate financial management of the operation/ project at all levels.
• Preparation of ad hoc analysis reports to the management project team (e.g. financial implications & budgets for the existing plans, allocation of shared costs, etc.)

 Internal Control

• Pursue from contractual agreements to practical implementation of the financial procedures to ensure satisfaction in terms of proper financial control.
• Track, monitor & control financial commitments.
• Monitoring of the items in the balance sheet to ensure all of them are reconciled, properly booked & there is no dormant balances.
• Monitoring of the closing of the month as per the global timetable.
• Review & validate staff requests before submitting them for approval to the Programme Coordinator-Ghana and Abuja Head of Cluster delegation.

Job Duties and Responsibilities (continued)

Audit & Risk Management

• Implement corrective actions to manage financial risks.
• Contribute and participate in periodic verifications processes by preparing, facilitating, & ensuring smooth processes.
• Provide direct input to these reviews & clarify queries at source.
• Follow up on outstanding issues

Contribute to an effective, high quality IFRC team:

• Be accountable to the Senior Finance and Admin officer by providing regular progress reports on results against objectives and risk analysis as set out by established procedures.
• Be flexible in work definition according to needs and targets and improve efficiencies and effectiveness within available resources.
• Be a pro-active team member fostering a customer service-oriented culture that values proactivity, continuous improvement, innovation, high performance and cost effectiveness.

Foster a co-creative environment with all team members within the Abuja cluster.

Education

Relevant:

• University degree Finance and Accountancy
  Recognised Professional financial/accountancy qualification (BAC+4)

Preferred:

• Relevant Red Cross trainings curricula

Experience

• 2 years of experience on a project finance management
• 2 years accountancy and management experience in an organisation, company or  audit firm
• Familiar with at least one accounting and reporting software
• Good knowledge of International Accounting Standards
• Working experience in humanitarian environment

Knowledge, Skills and Languages

• Proven bookkeeping and accounting skills, including payroll, payables budgeting & forecasting 
• Confident and persuasive with the ability to communicate with internal employees and external associates on all levels
• Strong master of Excel and other MS Office component

Languages:

Relevant:

• Fluently spoken and written English

Preferred:

• Good command of another IFRC official language (French, Spanish or Arabic)

Competencies, Values and Comments

• Results focus and accountability
• Professional standards
• Teamwork