Business Development Coordinator, Employability and Community Services

Primary Roles and Responsibilities:

As Business Development Coordinator, you will ensure that our bid teams have a plan, keep minutes of meetings and know how they are progressing towards key deadlines. You will support the team with research, uploading / downloading of client documents, managing processes for clarification questions.

You will follow all Palladium’s internal reporting, governance and policy requirements. Reporting to the UK Director, you will provide support and coordination for the Employability and Community Services business development activity.

Your responsibilities will include:

Project Management

• Support the development of the formal bid plan; track and chase actions; take minutes of meetings
  
  
• You may be allocated your own actions to support the bid work, for example, conducting online research into a topic or a competitor
  
  
• Set up templates for bids / projects and coordinate their completion as required
  
  
• In conjunction with the Bid Manager or Bid Director, manage uploads, downloads, clarification questions and ensure that the full bid team has access to relevant information on a timely basis
  
  
• If required for the bid, manage travel bookings in compliance with company procedures

Portal Monitoring

• Monitor a range of procurement portals for updates and communicate new information or opportunities to the team, as directed
  
  
• Prepare summary information for review at the weekly pipeline call, take actions and ensure that the corporate pipeline tools are up-to-date

Procurement and Contract Management

• Serve as a point of contact with consultants, service providers and address contractual matters as required
  
  
• Follow and ensure compliance with all company anti-corruption, procurement and due diligence processes
  
  
• Process consultant / service provider work orders and invoices
  
  
• Liaison with Corporate and Delivery Teams
  
  
• Liaise with corporate and delivery teams to coordinate the sharing of information, provision of support to the bid and / or the reporting of business development activity and expenditure
  
  
• Any other duties requested by the UK Business Services Director

Essential Criteria:

• Experienced in delivering project coordination from opportunity identification to bid submission, and on to mobilisation for successful bids, or experienced in project coordination in a similarly challenging project environment
  
  
• Experience in coordinating team members to delivery complex tasks and multiple workstreams to external deadlines
  
  
• Experience in achieving compliance with detailed procedures
  
  
• Skilled in verbal and written liaison with a wide network of stakeholders
  
  
• A level of independence and professionalism to take the lead as needed

Desirable Criteria:

• Bid or Project management in the field of employability, health and wellbeing, justice or other public service sectors
  
  
• A recognised project management qualification
  
  
• Excellent English language skills so able to proof-read to a high standard and able to read and summarise lengthy documents

Key Competencies:

• Taking responsibility, driving tasks through to completion
  
  
• Logical and analytical approach to identifying and overcoming obstacles
  
  
• Proactive and solution focused
  
  
• Excellent written and verbal communication skills
  
  
• Excellent organisation, prioritisation and project management skills, with a very high attention to detail
  
  
• The determination and drive to make a positive difference.