Responsibilities:

• Provide support and guidance to the finance team and ensure there is good communication and collaboration.
• Ensure controls and processes are in place to identify and enable compliance with laws and regulations, particularly those related to fiscal matters
• Collaborate with the cluster, regional and global finance teams to ensure adherence to internal DHL Group and DGF policies, including but not limited to financial and management reporting requirements, Treasury policy, Supplier Lifecycle Management policy
• Key member of Procurement Committee
• Cash flow, networking capital and treasury forecasting and management
• Financial approvals as defined by the applicable approvals matrix, which may include but not limited to:
  1. Contracts
  2. Business Case Analysis
  3. Customer credit approvals via MA!N credit module
  4. Vendor creation and payment terms
  5. Supplier invoices
  6. Supplier payments
  7. Payroll
  8. Journals
  9. Monthly bank reconciliations
  10. ICON
  11. Petty cash/mobile money reconciliations where required by policy
• Compliance representative responsible for compliance-related activities and requirements
• Coordination with country finance team, GBS Tax and GBS VAT team to ensure compliance with all tax laws and filing requirements
• Review of monthly reporting and year end closure for accuracy and sign-off
• Overall responsibility to ensure all statutory, internal and tax audits are completed within the agreed timelines
• Provide input for budget and forecasts submissions within DHL processes.
• Prepare and present financial presentations for Board meetings and any ad hoc requests of the organization.
• Proactive communication with the organization on key business topics and developments.
• Establish strong business relationships with key customers and suppliers
• Strong collaboration with cluster CFO and finance team, as well as the regional finance team to ensure alignment and streamlined processes.
• Key member of country senior management team, providing insight and trusted advice to steer the business towards profitable and sustainable growth
• Clear knowledge of drivers of results and ability to resolve stakeholders enquiries regarding results, finance processes etc.
• Commercial finance focus to promote business development.
• Additional responsibilities, projects and outcomes may be applicable as per business needs
• Agile Project Management: Managing projects with adaptive planning, flexibility and collaborative methods to meet evolving business needs.
• Business Knowledge: Understanding industry trends, market conditions, and learning specific business relevant aspects through interactions with all departments in the cluster, Regional and Global stakeholders, and relevant external parties.
• Change Management: Leading and managing the process changes, ensuring smooth transitions with minimal disruption.
• Collaboration: Working effectively with the teams, cross-divisional teams, and external partners to achieve common goals.
• Decision Making: Analyzing the data to make informed, timely and effective decisions for optimal financial results.
• Digitally Adept: Proficient in using data analytics tools, digital platforms and technologies for productive management and reporting.
• Effective Communication: Conveying insights and implications clearly and concisely to the team and stakeholders.
• Flexible mindset: Stay resilient in the face of challenges and opportunities, e.g., new regulations, market conditions, organizational changes.
• Negotiation/ Influencing: Negotiate and secure favorable terms and influencing stakeholders to support the strategic initiatives.
• People Management: Build and maintain a motivated, high-performing finance team that consistently contributes to the overall success.
• Stakeholder Management: Build and sustain strong, trust-based relationships that ensure stakeholder satisfaction.
• Strategic Planning: Developing and implementing long-term strategies to position the organization for sustainable growth.

Requirements:

• General understanding of the key financial processes within DGF to support the country finance team as required.
  • Accounting (RTR): Accounting (RTR) involves preparing and reporting (consolidated) financial statements, maintaining accurate financial accounts and records, and generating reports for internal or external auditors for analysis and compliance.
  • Accounts Payable (PTP): Accounts Payable (PTP) encompasses managing the end-to-end incoming invoices from receipt to payment preparation, reviewing and matching invoices to ensure bills are paid and maintaining accurate records of all transactions.
  • Credit Management (OTC): Credit Management (OTC) involves managing the entire process of customer credit, from setting credit limits to collecting payments, ensuring cash flow and minimizing credit risk.
• Balance Sheet & Risk Management: Ensure the accuracy and integrity of the company's balance sheet while identifying, assessing, and mitigating financial risks to maintain financial stability and compliance.
• Cash Flow Management: Monitoring, analyzing, and optimizing the inflow and outflow of cash to ensure the company can meet its financial obligations and invest in growth opportunities.
• Controlling & FP&A: Reviewing financial planning, budgeting, forecasting, and analysis to ensure financial stability, staying close to the business and providing recommendations to management.
• Compliance Management: Ensure the company adheres to all financial regulations, laws, and internal policies to avoid legal issues and maintain ethical standards. Ensure suppliers comply with relevant laws, regulations, contractual obligations, and DHL Group policies, maintaining supply chain integrity and upholding standards for ethical conduct, human rights, and quality.
• Contract Management: Ensure appropriate controls are implemented and responsibilities assigned related to the creation, execution, and monitoring of contracts to ensure compliance, mitigate risks, and manage relationships with vendors and clients.
• Data Analytics: Utilizing data analysis tools and techniques to extract insights from financial data, supporting decision-making, and identifying trends and opportunities.
• Foreign Exchange Rate Management: Managing the risks associated with fluctuations in foreign exchange rates to protect the company’s financial performance and profitability.
• Formal Finance Qualification: Attaining recognized finance qualifications (e.g., CPA, CFA, ACCA) to demonstrate expertise and credibility in financial management and practices.
• Tax Audit/ Tax Filing/ Operation Tax Management: Coordinating with GBS Tax to ensure tax related matters are managed appropriately including tax compliance, accurate tax returns are filed on a timely basis, reviewing tax forms and external reporting, planning and optimizing tax strategies to minimize liabilities and ensure compliance with tax laws.