JOB DESCRIPTION
DUTIES & RESPONSIBILITIES
•Typing and drafting of conveyancing bond and transfer documents
•Telephone duties: effective screening and problem resolution
•Diary management (co-ordination of appointments, meetings and client contact)
•E-mail management
•Recording time and generating invoices
•Liaising with clients via e-mail, telephone and in person
•Becoming involved in all aspects of the principal's role so as to offer pro-active assistance
•Managing all aspects of the practice, including when the principal is out of office
•Managing the bond registration process (both residential and commercial), including:
-Sectional title and conventional bonds
-Bond cancellations and releases
-Liaising with auditor’s, insurance companies and body corporates
-Attending to the financial aspects pertaining to bonds, including the drafting statements of accounts for the mortgagor
•Managing transfer processes, including:
-Conventional and sectional title transfers
-Close corporation members’ interest transfers.
-Managing transactional finances, including securing guarantees, investment and calling up of section 26 Legal Practitioners Act investment accounts and payments on registration
-Managing building compliance and municipal clearances
•Managing sectional title scheme openings and related transfers and finances
•Managing township development processes including registration of general plans, subdivisions and consolidations
•Managing aspects of Notarial Practice including drafting of powers of attorney relevant to Ante Nuptial Contracts, and documents related to Notarial Imposition and Cancellation of Title Conditions
KNOWLEDGE AND SKILLS:
•5 -10 years conveyancing secretarial or paralegal experience
•Ability to prioritise and redirect where necessary – use of initiative
•Experience in financial reconciliations, guarantee payments, interest calculations etc
•Excellent computer skills in the following packages: E4, LegalPerfect, Microsoft Word, Outlook, Excel and an accounts package with an emphasis on technical word processing competence, a very high level of accuracy is essential
•Experience in all aspects of transfer related work
•Well-developed communication and refined correspondence skills
•Good secretarial and organisational skills with the ability to display initiative and work independently
•A basic knowledge of the requirements and practices of the Deeds Office
•The ability to draft statements of accounts
•Sense of urgency and pro-activity
•High energy levels
•Excellent intra office relations
•Maintenance of exceptional client relations
EDUCATIONAL QUALIFICATIONS:
•Matric Certificate
•Secretarial / Paralegal diploma or other related qualification is necessary
Salary
Competitive
Monthly based
Location
, Khomas, Khomas, Namibia, Khomas, Namibia
, Khomas, Khomas, Namibia, Khomas, Namibia
