Job Grade: SS6
Location: Accra
Department: HR & Administration Job
reports to: Group Human Resource & Admin. Manager
Direct report to: Chief Executive Officer
B. Job purpose:
A brief statement outlining the overall purpose/reason for the existence of the job (one or two sentences). The Executive Personal Assistant to the CEO provides high-level administrative and operational support to ensure the efficient functioning of the CEO’s office. The role requires an efficient coordination of the CEO’S schedule, communication, meetings, and confidential documents while maintaining smooth workflow between the CEO’s office and internal/external stakeholders.
C. Responsibilities/Key Objectives: List five to eight major activities and contributions to the organisation for which this job is held accountable.
1 Manage the CEO’s schedule, appointments, meetings, and travel arrangements (local and international).
2 Prepare briefs, reports, presentations, and correspondence for the CEO.
3 Draft and manage communication on behalf of CEO, ensuring professionalism and clarity.
4 Serve as the primary liaison between the CEO and internal teams, government agencies, community leaders, and external partners.
5 Plan and coordinate executive-level events, conferences, and stakeholder engagements.
6 Support the CEO in coordinating regulatory filings, compliance schedules, permits and reporting requirements related to the mining sector.
7 Ensure the CEO is well-briefed on regulatory deadlines, community obligations, and operational matters.
8 Manage sensitive information with absolute discretion and ensure controlled access to confidential documents and executive communications.
9 Arrange complex itineraries, including accommodation, transport, meeting logistics and site visit preparations.
10 Ensure thorough travel briefs are prepared for the CEO and handle any changes or challenges in real time to ensure smooth operations.
Requirements of the Job
The minimum qualifications, skills, knowledge, experience and behavioral attributes are required to perform the job competently.
Minimum qualification/s Experience (A basic summary of the previous level of experience required to start in the position)
• Bachelor’s degree in business administration, Management, Commerce, Communications, or a related field.
• A Master’s degree in related field or LLB is an added advantage
• Strong proficiency in MS Office applications and modern office management tools.
• Minimum of 3-5 years’ experience as an Executive Personal Assistant to a CEO or C-suite executive.
Technical competencies
• Excellent verbal and written communication skills, with the ability to convey technical information.
• Strong leadership and team collaboration skills.
• Proven ability to manage multiple tasks and meet deadlines.
• Familiarity with the mining sector operations, regulatory requirements, and organizational structures is a plus.
• Ability to speak French is a plus.
Skills and Experience
• Strong meeting coordination, minute-taking, and document presentation skills.
• Detail-oriented with strong organizational skills.
• Ability to handle sensitive and confidential information.
• Strong analytical and problem-solving skills.
• Effective communication and negotiation skills.
• Proficient in Microsoft Office Suite.
Business Behaviors
• Must show a high level of integrity.
• Be Solution-oriented.
• Maintain professionalism.
• Ability to plan strategically.
• Must exhibit dedication and commitment to duty.
• Compliance with the Law.
• Extensive documentation.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Accra, Greater Accra Region, Ghana