About the Role
A reputable company is seeking a highly experienced and professional Executive Assistant to provide strategic and administrative support to the Managing Director. The ideal candidate must have a minimum of five (5) years’ experience supporting a Director or C-suite executive within the insurance, banking, or corporate sector.
This role requires discretion, strong organizational skills, proactive problem-solving ability, and the capacity to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Executive Support & Coordination
- Work closely with the Managing Director to plan, organize, and track work plans, projects, and key deliverables.
- Prepare briefing notes, presentations, reports, and executive summaries.
- Act as a liaison between the Managing Director and internal/external stakeholders.
Communication & Correspondence
- Draft, review, and manage official correspondence (emails, letters, memos).
- Screen calls and inquiries, ensuring appropriate follow-ups.
- Maintain confidentiality of sensitive information and executive communications.
Calendar & Meeting Management
- Manage the Director’s diary, schedule meetings, and coordinate appointments.
- Organize board meetings and executive sessions.
- Prepare meeting agendas and take minutes when required.
Office Administration
- Maintain an efficient filing system (physical and digital).
- Manage office documentation, emails, and contact database.
- Ensure accurate record-keeping and documentation control.
Travel & Logistics
- Coordinate travel arrangements including flight bookings, hotel reservations, and transport logistics.
- Prepare travel itineraries and supporting documentation.
Research & Information Management
- Conduct web research and gather information for strategic decision-making.
- Compile data and prepare summaries for executive review.
Front Office Representation
- Welcome and professionally manage guests and visitors.
- Represent the Managing Director’s office with professionalism and courtesy.
Requirements
- Minimum of 5 years’ proven experience as an Executive Assistant supporting a Director or C-suite executive.
- Experience must be within the insurance, banking, or corporate sector.
- Bachelor’s degree in Business Administration, Management, or related field is preferred.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work under pressure.
Ideal Candidate Profile
- Highly professional and polished in appearance and conduct.
- Detail-oriented and proactive.
- Strong interpersonal and stakeholder management skills.
- Able to anticipate executive needs and act independently.
- Strong problem-solving and decision-making ability.
Salary
7,000 - 10,000 GHS
Monthly based
Location
Accra, Greater Accra Region, Ghana
Accra, Greater Accra Region, Ghana