Job Description — Invoicing Officer
Key Responsibilities
- Generate and issue invoices for goods delivered or services rendered, ensuring all billing details (customer, product, pricing, taxes, terms) are correct and complete.
- Enter invoice data into the company’s accounting/ERP system and maintain the invoices ledger accurately.
- Coordinate with sales, shipment/logistics and warehouse teams to confirm delivery of goods/services aligns with billing.
- Monitor outstanding invoices, follow up with customers for payment collection, resolve discrepancies and maintain up-to-date receivables status.
- Reconcile invoice records with accounts receivable balances, identify variances, correct posting errors and assist with month-end billing closing.
- Prepare periodic reports (invoice volumes, billing status, aging of receivables) for the finance/management team.
- Ensure compliance with internal finance policies, external tax regulations, and documentation standards relevant to a manufacturing/trading organisation.
- Help improve billing/invoicing workflows: identify bottlenecks, suggest automation or process optimisation, and assist with implementation.
- Maintain a comprehensive filing system (electronic and/or physical) of invoices, receipts, adjustments and supporting documents for audit readiness.
- Liaise with internal/external audits when required and provide necessary invoice/receivables documentation.
Typical Qualifications & Skills
- Bachelor’s degree in Finance, Accounting, Business Administration, or relevant field.
- Prior experience (1-3 years preferred) in invoicing, billing, accounts receivable or related finance function — manufacturing or trading experience is a plus.
- Familiarity with an ERP/accounting system (e.g., SAP) and strong proficiency with MS Excel (pivot tables, v-lookups, data reconciliation).
- Excellent attention to detail, strong organisational and time-management skills, ability to meet billing cut-offs and deadlines.
- Good communication skills to work cross-functionally (sales, warehouse/logistics, finance) and customer-facing when required.
- Analytical mindset to review and reconcile invoice data, identify issues and follow through on collections or corrections.
- High integrity and reliability in handling sensitive customer, financial and transactional data.
Why This Role Matters
- The role supports IPAK’s financial operations by ensuring accurate and timely billing, which is critical to cash flow, receivables management and financial reporting.
- You’ll gain exposure to a fast-growing manufacturing player in the packaging films industry, offering opportunities to develop finance and accounting expertise in a dynamic environment.
- Success in this role can lead to more advanced finance/accounting roles (e.g., Accounts Receivable Supervisor, Billing Lead, Finance Analyst) within a large-scale manufacturing context.
Tips for Applicants
- Highlight any invoicing/billing experience you’ve had — include volumes handled, systems used, accuracy improvements or collections achievements.
- Emphasise familiarity with ERP systems (mention specific ones if applicable) and advanced Excel skills.
- Demonstrate your ability to coordinate with different functional teams and manage deadlines in a manufacturing/trading setting.
- If you have any experience with export billing (if applicable in packaging/trading companies) or multi-entity accounting, mention that — it can be a plus.
- Be ready to discuss examples where you identified billing discrepancies, improved process efficiency or supported audits.
Salary
Competitive
Monthly based
Location
, Dera Ghazi Khan Division, Punjab, Pakistan, Punjab, Pakistan
Job Overview
Location
, Dera Ghazi Khan Division, Punjab, Pakistan, Punjab, Pakistan