PROCUREMENT OFFICER

Job Purpose

To develop and implement inventive and cost-effective supply chain strategies for sourcing, procuring and distribution of goods and services throughout the organization, through engagement with reliable suppliers and vendors.

Key Responsibilities

1. Plan, coordinate and execute procurement and clearing of chemicals, equipment and services in line with company requirements
2. Source, evaluate and select approved suppliers based on parameters outlined in supplier evaluation forms, and company procurement procedures
3. Promptly prepare and issue requests for quotations (RFQs), purchase requisitions, and purchase orders, as and when required
4. Negotiate pricing, delivery terms, payment terms and service level agreements to achieve cost optimization
5.  Liaise with technical team to ensure that all procured chemicals and materials meet required specifications and are accompanied by the necessary documents
6. Monitor supplier performance and maintain an approved vendor database
7. Support inventory planning by ensuring optimal stock levels and avoiding stockouts of products based on client demands
8. Coordinate with finance team to reconcile supplier invoices, resolve discrepancies and support timely payments
9. Participate in supplier audits, evaluations and periodic performance reviews
10. Support contract tendering processes and Cost Time and Resources (CTR) drafts. 
11. Monitor market trends, pricing fluctuations and availability of chemicals and materials, and take proactive measures in consultation with the Operations Manager, to secure products at favorable and competitive prices for the company 
12. Prepare monthly, quarterly and yearly procurement reports, cost analysis and share with the Operations Manager, and as and when required by management

Required Qualification & Experience

1. Minimum of bachelor’s degree in procurement or supply chain management
2. A master’s degree in supply chain management or other related fields is desirable
3. Professional Certifications and Membership in procurement, supply chain management or similar is required
4. Three (3) to Seven (7) years of procurement or supply chain experience, preferably within the oil & gas, energy, or heavy industrial sectors
5. Hands-on experience managing procurement of technical equipment, spare parts, and services
6. Proven experience in vendor negotiation and contract administration
7. Experience working with international suppliers and logistics

Required Competencies

1. Strong knowledge of procurement processes, tendering, RFQs/RFPs, bid evaluation, and contract award procedures
2. Understanding of oil & gas materials, equipment, and services (e.g., drilling, production, maintenance, EPC services, spare parts)
3. Contract management skills, including commercial terms, Incoterms, pricing structures, and delivery schedules
4. Knowledge of local and international procurement regulations and compliance standards
5. Proficiency in ERP systems (SAP, Syspro, Oracle or similar)
6. Strategic sourcing and negotiation skills with local and international vendors
7. High level of integrity, ethics, and compliance awareness
8. Excellent communication skills (written and verbal)
9. Awareness of Health, Safety, Environment (HSE) requirements in oil & gas operations
10. Understanding of quality standards such as ISO, API, ASME, and vendor QA/QC processes
11. Ability to work independently and as part of a team