Role Overview
Scale Army is looking for a reliable, detail-oriented Admin Support Generalist (Middle) to support our core operational systems across finance, HR, and internal administration.
This role is execution-heavy, systems-based, and critical to keeping our internal data clean, reconciled, and usable across teams. You will not own strategy — you will own accuracy, consistency, and follow-through.
If you enjoy working with structured systems, keeping records clean, and supporting finance and HR workflows without chaos, this role is for you.
Core Responsibilities
1. System Feeding & Data Hygiene
- Perform daily data entry and updates across internal systems
- Maintain system accuracy, consistency, and completeness
- Identify and flag discrepancies, missing data, or misalignments
- Support ongoing system hygiene across tools and folders
2. Finance Operations Support (AP / AR Backup)
- Register and track invoices, payments, and receipts
- Support Accounts Payable / Accounts Receivable workflows (backup role)
- Assist with reconciliations between systems and source records
- Maintain organized documentation for finance review
Tools exposure includes:
- QuickBooks (or similar accounting systems)
- Stripe (transactions, payouts, invoice references)
3. HRIS & Payroll Support
- Register and maintain employee and contractor records
- Support HRIS updates, onboarding/offboarding data, and changes
- Assist with payroll reconciliation and validation
- Ensure personnel data is accurate, up to date, and properly stored
Tools exposure includes:
- Deel (contractor management, payroll support)
4. Administrative & Documentation Support
- Maintain folder structures, file naming conventions, and backups
- Ensure secure storage of operational and personnel documentation
- Support general administrative requests from Finance & Ops
- Follow SOPs and contribute to process consistency
Required Skills & Experience
Hard Skills
- 5+ years in administrative, operations, or systems-support roles
- Strong experience with data entry, reporting, and system operations
- Familiarity with finance-adjacent processes (AP/AR support, invoicing)
- Experience using ERP, accounting, or operational systems (e.g. SAP, QuickBooks, or similar)
- Solid Excel / Google Sheets skills (filters, formulas, reconciliation work)
- Comfort working with structured processes and documentation
Soft Skills (Very Important at Scale Army)
- High attention to detail — accuracy matters more than speed
- Process-oriented mindset — follows rules, SOPs, and systems
- Low-ego executor — gets things done without unnecessary friction
- Reliability & consistency — trusted to handle operational basics correctly
- Clear communicator — flags issues early, doesn’t hide mistakes
- Calm under repetition — comfortable with recurring admin tasks
Nice to Have (Not Required)
- Prior exposure to Deel, Stripe, or QuickBooks
- Experience supporting remote or distributed teams
- Background in inventory, operations, or logistics environments
- English proficiency sufficient for written system use and internal communication
What This Role Is (and Is Not)
✅ This role is:
- Operational
- Systems-driven
- Execution-focused
- Essential to finance and HR workflows
❌ This role is NOT:
- Strategic leadership
- A people-manager role
- A finance owner or accountant
- A creative or ambiguous position
Why Join Scale Army
- Work inside a high-performance, systems-first organization
- Clear expectations and low politics
- Stable, long-term role with real operational impact
- Exposure to modern tools and scalable operations
- No chaos. No fluff. Just execution.
Application Process:
To be considered for this role these steps need to be followed:
- Fill in the application form
- Record a video showcasing your skill sets
Salary
Competitive
Monthly based
Location
Ghana
Job Overview
Location
Ghana