Position Overview
Docutech Limited is seeking a highly organized and resourceful Executive Assistant to provide comprehensive executive-level support to the General Manager. This position plays an important role in enabling the General Manager to focus on strategic priorities by ensuring efficient administrative operations, effective communication, and seamless coordination across departments and with external partners.
Key Responsibilities
Executive Support
* Manage and optimize the General Manager’s calendar, including scheduling meetings, appointments, and travel arrangements.
* Draft, proofread, and manage correspondence, presentations, reports, and other high-level documents.
* Handle sensitive and confidential information with the utmost discretion.
* Strategic Communication & Coordination
* Serve as the primary point of contact between the General Manager and internal/external stakeholders.
* Screen, prioritize, and respond to emails, calls, and other communications on behalf of the General Manager.
* Coordinate meetings, including preparing agendas, taking minutes, and tracking action items.
Project & Operational Oversight
* Support the planning and execution of special projects, monitoring progress and ensuring deadlines are met.
* Assist in the preparation and follow-up of business reviews, management meetings, and internal planning sessions.
* Assist the General Manager with the preparation, coordination, and submission of tenders, including compiling supporting documents, tracking deadlines, and ensuring compliance with tender requirements.
Research & Executive Reporting
* Conduct research and gather data to support decision-making and strategic initiatives.
* Prepare executive summaries, briefing documents, and insight reports for internal and external use.
Other Responsibilities
* Carry out any other duties assigned by management to support the General Manager
and operational efficiency.
Qualifications
* Bachelor’s degree in Business Administration, Management, or a related field
* Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
* Outstanding organizational, multitasking, and time management abilities.
* Excellent written and verbal communication skills, with keen attention to detail.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of digital productivity and scheduling tools is a plus.
* Professionalism, discretion, and a high degree of integrity.
* Ability to work independently, think proactively, and adapt to a dynamic environment.
Preferred Skills & Attributes
* Experience in the technology or document solutions industry is a strong advantage.
* Agile and resilient in managing changing priorities and urgent tasks.
* Strategic thinking with strong analytical and problem-solving capabilities.
* Confident and professional demeanor with strong interpersonal skills.
Salary
Competitive
Monthly based
Location
Sakumono, Greater Accra Region, Ghana
Sakumono, Greater Accra Region, Ghana