Executive & Fundraising Administrator

Position Overview
The Executive & Fundraising Administrator provides strategic and operational support to strengthen WIT’s financial sustainability, donor engagement, and global  communications. The role serves as a key liaison between leadership, donors, media partners, and international teams, ensuring smooth coordination of fundraising, communications, and administrative functions. This position requires a highly organised, proactive individual with strong writing skills, a passion for ministry, and the ability to work effectively in a fast‑paced, multicultural environment.

Key Responsibilities

1. Executive & International Administration
● Provide administrative support to the International Council and Steering Committee, including minute‑taking, meeting scheduling, agenda preparation, and follow‑up on action items.
● Coordinate  communication across global teams and maintain effective information flow between leadership and Country Directors. 
● Ensure timely submission of country‑level strategy documents, bi‑monthly and annual reports, membership records, activity updates, budgets, vendor contracts, and compliance documentation.
● Support the production of the bi‑weekly WITNEWS newsletter and manage updates to WIT’s websites in collaboration with the IT Engineer. 
● Assist Country Teams in strengthening their digital presence and communication effectiveness.

2. Fundraising, Donor Relations & Grant Management
● Serve as the primary administrative lead for donor relations, including personalised communications, thank‑you messages, and quarterly impact updates. 
● Support the drafting, editing, and submission of grant proposals and corporate sponsorship applications, ensuring alignment with WIT’s mission and theological values.
● Maintain donor databases and systems to track donor journeys, giving trends, pledges, and reporting requirements. 
● Lead administrative planning for global fundraising events (banquets, conferences, virtual summits), liaising with donors, sponsors, and partners to ensure successful execution.

3. Prospect Research & Funding Pipeline Development
● Conduct research to identify new funding opportunities and maintain an up‑to‑date funding database. 
● Manage the opportunity‑triage process and support fundraising campaigns through coordination, inquiry handling, and bid administration. 
● Maintain accurate funder information, update application cycles, and gather insights on current and potential funders.

4. Grant Writing & Budget Support
● Prepare tailored grant applications by adapting existing templates to meet funder criteria. 
● Draft simple budgets for smaller funders to ensure proposals are accurate and aligned with requirements. 
● Maintain and update grant‑reporting templates with impact data, photos, and stories. 
● Produce tailored grant reports and maintain the SharePoint knowledge base of funders, partners, associates, and proposals.

5.  Communications & Digital Content
● Create visual content (graphics, videos, reels) for campaigns, events, and donor communications using Canva. 
● Manage digital communications including social media scheduling, website updates, and mailing‑list maintenance. 
● Organise and maintain photo, video, and story assets, ensuring proper consent is obtained. 
● Support the development of key communication outputs such as newsletters, the annual review, and global messaging materials. 
● Contribute to external communications and public relations to strengthen WIT’s global visibility and brand consistency.

6. General Support
● Assist with planning and coordinating events, campaigns, and appeals. 
● Handle ad hoc administrative and operational tasks as required. Primary Requirement 
● Born-again, Holy-Spirit-filled and bible believing Christian. 
● Female candidates are preferred due to the nature of the ministry.

Key Skills, Qualifications & Experience

● An awareness and knowledge of the vision, mission and mandate of Women In Tune.
● Bachelor’s degree in Business Administration, Communications, or a related field.
● 3–5 years’ experience providing executive‑level support in an NGO or faith‑based environment, with a proven track record in fundraising or public relations.
● Must have a working computer and good internet access.
● Excellent storytelling and writing skills with the ability to bring projects to life for donors and supporters.
● Creative ability to produce engaging graphics and digital content.
● High level of discretion when handling sensitive and confidential information.
● Strong organisational and time‑management skills; able to prioritise and work with minimal supervision.
● Ability to use initiative and take personal ownership of work.
● Ability to contribute and implement ideas for improving work
● Ability to work flexibly. Comfortable adapting to changing priorities and fast-paced environments.
● Ability to maintain a positive and resilient outlook
● Professional, helpful, patient and courteous at all times
● Resourceful, proactive, and adaptable in international contexts.
● Proficient in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools.
● Strong written and verbal  communication skills in English; 
● Competent in email, calendars, cloud storage, and video‑conferencing platforms. 
● Skilled in social media content creation and publishing on platforms 
● Positive, resilient, professional, and able to work effectively with people from diverse cultural backgrounds.

Compensation
● Competitive hourly rate, based on experience.