Q.A Documentation Officer

Job Summary:
We are looking for a meticulous Q.A Officer who will be responsible for accurately transcribing, formatting, and managing documents, including test results, non-conformance reports, standard operating procedures (SOPs), and audit trails. Your understanding of scientific terminology or business quality systems (e.g., ISO 9001, cGMP) will enable you to spot inconsistencies, ensure proper use of technical language, and maintain the high level of accuracy required for regulatory compliance and operational excellence.

Key Responsibilities:

• Accurately type, format, and edit QA/QC documents such as batch records, analytical test reports, stability study data, calibration logs, and deviation reports from handwritten or dictated sources.
• Input quality control data (e.g., assay results, purity percentages, microbiological counts) into databases, spreadsheets, or quality management systems (QMS) with zero tolerance for transposition errors.
• Draft, revise, and format Standard Operating Procedures (SOPs), work instructions, and quality manuals, ensuring version control and adherence to document hierarchy.
• Assist in preparing documentation for internal and external audits (e.g., FDA, ISO, customer audits) by organizing and verifying the accuracy of records.
• Work closely with QA/QC analysts, lab technicians, and quality engineers to clarify technical details, resolve ambiguities, and ensure documentation meets regulatory and company standards.

Required Qualifications and Experience:

• Bachelor’s degree in a Science (e.g., Chemistry, Biology, Biotechnology) or Business Administration or any related field is required.
• Knowledgeable in drafting SOPs is a MUST.
• Equivalent experience in a quality, laboratory, or regulated documentation environment will be considered.
• Proficient in MS Word, Excel and any relevant software.
• Minimum 65 WPM with exceptional accuracy, especially when transcribing numerical and technical data.
• Excellent leadership, and interpersonal communication skills.

Note:

• Candidates should live around Spintex and its environs.
• Only shortlisted candidates will be contacted.