SENIOR EXECUTIVE ASSISTANT

Job Description

About the Employer

CoreNett is managing the recruitment process on behalf of one of its affiliated companies. The successful candidate will be employed directly by the affiliated company. Additional information about the employer will be shared with shortlisted candidates during the recruitment process.

About the Role

We are seeking an exceptional Senior Executive Assistant to serve as the trusted operational partner to the Chief Executive Officer (CEO).

This is a high-impact role requiring an experienced, highly organized, proactive, and discreet professional who will:

City & Local Guides

• Manage the CEO’s daily priorities, executive calendar, and strategic commitments.
• Maximize the CEO’s effectiveness through exceptional planning, coordination, and execution.
• Coordinate executive operations, strategic initiatives, and special projects.
• Serve as the primary liaison between the CEO and senior internal and external stakeholders.
• Anticipate challenges, identify solutions, and resolve issues proactively.
• Handle highly confidential corporate, commercial, financial, strategic, and personnel information with absolute discretion and integrity.
• Represent the CEO professionally when interacting with government officials, board members, investors, corporate executives, international partners, regulators, diplomatic representatives, and VIP guests.
• Thrive in a fast-paced environment while enabling the CEO to focus on strategic priorities.

Key Responsibilities

Executive Support

• Manage and optimize the CEO’s complex calendar and daily priorities.
• Coordinate meetings, appointments, and executive engagements.
• Arrange domestic and international travel, including:
• Flights
• Accommodation
• Ground transportation
• Visas
• Detailed travel itineraries
• Prepare executive briefing materials and meeting packs.
• Screen, prioritize, and respond appropriately to correspondence, requests, and invitations.
• Protect the CEO’s time by effectively managing competing priorities.
• Monitor deadlines, commitments, and follow-up actions.
• Exercise sound judgment in scheduling and executive decision support.

Executive Operations

• Coordinate strategic initiatives and executive projects.
• Track CEO decisions and action items across departments.
• Follow up with department heads to ensure timely execution.
• Prepare executive dashboards, reports, and progress updates.
• Recommend improvements to executive workflows and business processes.
• Support the planning and execution of strategic business initiatives.

Qualifications

• Bachelor’s degree in:
• Business Administration
• Management
•  Communications
• Public Administration
• Law
• International Relations
• Or a related discipline
• A postgraduate qualification or professional certification in Executive Administration, Project Management, Business Administration, or a related field will be an advantage.

The ideal candidate will have:

• Minimum of 5 years’ experience supporting a Chief Executive Officer, Managing Director, President, Country Manager, or other C-suite executive in a fast-paced corporate environment.
• Strong experience supporting senior executives or expatriate leaders.
• Demonstrated experience managing demanding executive calendars and competing priorities.
• Experience coordinating executive travel, international engagements, and high-level meetings.
• Experience preparing executive reports, presentations, and business correspondence.
• Experience working in one or more of the following environments:
• Multinational corporations
• Diplomatic missions
• International organizations
• Banking or Financial Services
• Management Consulting
• Technology
• Telecommunications
• Oil & Gas
• Other fast-paced corporate environments

Required Skills

• Exceptional written and spoken English.
• Outstanding business writing and  communication skills.
• Strong organizational, planning, and time management abilities.
• Ability to manage multiple competing priorities simultaneously.
• Excellent stakeholder management and relationship-building skills.
• Strong project coordination capabilities.
• High attention to detail and commitment to accuracy.
• Strong analytical, decision-making, and problem-solving abilities.
• Ability to exercise independent judgment.
• Executive presence and professional maturity.
• Ability to remain calm and effective under pressure.
• Absolute integrity, discretion, and confidentiality.

Technical Competencies

Proficiency in:

Communications & Media Studies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Google Workspace
• Zoom
• Electronic document management systems
• Calendar management software
• Experience using AI-powered productivity tools to improve productivity, executive communication, documentation, and workflow efficiency.

The ideal candidate will be:

• Professional and polished.
• Trustworthy and discreet.
• Proactive and resourceful.
• Highly organized.
• Dependable and accountable.
• Calm under pressure.
• Adaptable and resilient.
• Diplomatic and tactful.
• Detail-oriented.
• Results-driven.
• Committed to excellence.
• Able to anticipate the CEO’s needs before they arise.