SENIOR EXECUTIVE ASSISTANT

Job Description

Are you a highly organized, proactive, and business-minded professional with exceptional executive support skills? We are seeking an experienced Senior Executive Assistant to provide high-level administrative, operational, and strategic support to the Chief Executive Officer (CEO).

This role requires a confident professional who can represent the CEO with professionalism, exercise sound business judgment, and effectively manage executive priorities in a fast-paced environment.

Key Responsibilities

As the Senior Executive Assistant, you will:

• Manage the CEO’s calendar, appointments, meetings, and daily schedule to ensure maximum productivity.
• Coordinate internal and external meetings, prepare agendas, and ensure all logistics are in place.
• Represent the CEO at meetings, business engagements, and corporate events when required.
• Serve as the first point of contact for clients, partners, executives, and key stakeholders while maintaining the highest level of professionalism.
• Build and maintain strong relationships with clients, business partners, and external stakeholders.
• Prepare high-quality business presentations, proposals, reports, briefing notes, and executive documentation.
• Draft, edit, and proofread business correspondence, reports, contracts, proposals, bids, and other official documents.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, itineraries, and event logistics.
• Support the planning and execution of corporate meetings, conferences, and executive events.
• Follow up on client relationships, pending business matters, and action items to ensure timely execution.
• Maintain confidential executive records and handle sensitive information with absolute discretion.
• Provide clerical, administrative, and operational support to ensure the smooth running of the Executive Office.
• Perform additional executive support duties as assigned by the CEO.

Qualifications & Skills

Successful candidates should possess:

• A Bachelor’s Degree in Business Administration, Management, Public Administration, Communications, or a related discipline.
• Previous experience as an Executive Assistant, Personal Assistant, Executive Administrator, or similar senior administrative role.
• Strong business acumen and the ability to understand executive-level priorities.
• Excellent written and verbal communication skills.
• Outstanding organizational, planning, and time  management skills.
• Strong interpersonal and stakeholder management abilities.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prepare executive reports, presentations, and business proposals.
• Experience coordinating executive travel and event logistics.
• Ability to multitask, prioritize effectively, and work under pressure with minimal supervision.
• Willingness and flexibility to travel as required.

What We’re Looking For

The ideal candidate is a confident, resourceful, and detail-oriented professional who can anticipate executive needs, communicate effectively with senior stakeholders, and consistently deliver high-quality administrative and operational support. You should be capable of working independently while maintaining professionalism and sound judgment in every interaction.