Responsibilities:
- Assist with processing customer invoices using an Excel template and customer portals such as SAP Fieldglass.
- Verify that all necessary documentation is on file, such as credit applications and sales tax exemptions.
- Request and distribute Certificates of Insurance (COI), W-9s, and service agreements as needed.
- Assist with reviewing job cost reports to confirm accuracy and compliance with purchase order limits.
- Record invoices in the Sage accounting system and assist with maintaining A/R records.
- Support payment processing by tracking and applying ACH and occasional credit card transactions.
- Help investigate and resolve minor billing discrepancies and disputes, escalating as needed.
- Generate and review aging reports but not responsible for collections.
- Maintain organized financial records and provide information as requested for audits (but not handle audits directly).
- Respond to occasional customer inquiries related to invoices and payments.
- Provide backup coverage for the Accounts Receivable Specialist during vacation or absences, ensuring smooth operations.
Qualifications:
- Minimum of 3 years of Accounts Receivable experience preferred (flexible based on skills and aptitude).
- Experience using accounting software for invoicing such as Sage. Sage experience isn't required.
- Strong attention to detail and accuracy in data entry.
- Ability to work independently while supporting an existing team.
- Proficiency in Microsoft Office 365 (Excel, Outlook, Word) is required.
- Strong organizational and communication skills.
- Preferred but not required: Experience with SAP Fieldglass.
Compensation and Perks:
- Competitive compensation and employee benefits packaging including:
- $24.00 - $26.00 hour based on experience and credentials
- Medical, dental, and vision plans to support your well-being.
- 401k with up to 4% match.
- GAP Insurance to offset out-of-pocket costs such as hospitalizations, surgeries, and emergency room visits.
- Life and Disability Insurance including employer-paid basic life and AD&D insurance, long-term and short-term disability plans.
- Flexible Spending Accounts (FSA) to manage healthcare and dependent care expenses efficiently.
- Pet Insurance and Discounts with VPI Pet Insurance and Pet Assure discounts to help care for your furry friends.
- Legal Assistance and ID Protection through Hyatt Legal Plans for legal assistance, identity monitoring, and theft restoration services.
- Employee Assistance Program offering support through the Health Advocate program for personal and work-related issues.
- Exclusive Discounts on various services and products, including payroll deduction for MetLife auto and home insurance.
- Paid vacation, holidays, and personal time off.
Salary
Competitive
Monthly based
Location
Bartow, Florida, United States
Job Overview
Location
Bartow, Florida, United States
