AFIDEP seeks to recruit a highly capable Executive Assistant to serve as a strategic partner to the Executive Director. The role is responsible for ensuring the smooth, efficient, and well-coordinated functioning of the Executive Director’s Office, enabling effective leadership, decision-making, and institutional performance.
The Executive Assistant will manage executive priorities, coordinate high-level engagements, support governance and senior management processes, and ensure timely flow of information across the organisation.
Key Responsibilities
- Strategically manage the Executive Director’s schedule, correspondence, meetings, and travel to optimise time and institutional priorities.
- Act as a central coordination point for the Executive Director’s Office, ensuring follow-through on delegated actions and strategic commitments.
- Prepare, review, and manage confidential briefs, reports, presentations, and correspondence for the Executive Director.
- Coordinate Senior Management Team (SMT) meetings, including agenda setting, documentation, minute-taking, and tracking of strategic action points.
- Provide governance support to the Board of Directors, including coordination of meetings, documentation, minutes, and follow-up on action points.
- Support the Executive Director’s internal and external engagements through high-quality communications and briefing materials.
- Support the Resource Mobilization Manager in coordinating resource mobilization efforts
- Maintain robust information management systems for executive and governance records.
- Uphold the highest standards of confidentiality, professionalism, and stakeholder management.
- Provide limited office and administrative support as required to ensure seamless executive operations.
Qualifications and Experience
African talent sourcing
- Master’s degree in Business Administration, Communications, Strategic Management, Project Management, or a related field.
- At least five (5) years’ experience supporting senior executives in complex, fast-paced environments.
- Strong strategic coordination, writing, reporting, and organisational skills.
- Excellent judgment, time management, communication, and travel coordination skills.
- Proven ability to manage competing priorities and anticipate executive needs.
- Experience working in multicultural and multi-stakeholder environments.
Core Competencies
- High integrity, discretion, and professionalism.
- Strategic thinking with strong attention to detail.
- Proactive, adaptable, and solutions oriented.
- Strong interpersonal and stakeholder engagement skills.
Salary
Competitive
Monthly based
Location
, Central Region, Malawi, Ntchisi, Malawi, Ntchisi, Malawi
, Central Region, Malawi, Ntchisi, Malawi, Ntchisi, Malawi