FINANCE & ADMINISTRATION MANAGER

Position Summary

We are seeking an experienced, results-oriented, and dedicated Finance & Administration Manager to oversee the company's financial operations, manage administrative functions, and ensure full business compliance. The ideal candidate will be a strategic thinker who can balance financial stewardship with efficient office management, driving operational excellence while maintaining robust internal controls. This role requires a hands-on leader capable of working independently, managing teams, and meeting tight deadlines.

Key Responsibilities

A. Financial Management

• Financial Reporting & Analysis: Prepare and present accurate monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow) to the MD and board.
• Budgeting & Forecasting: Lead the annual budgeting process; monitor budget performance, analyze variances, and recommend corrective actions.
• Cash Flow Management: Oversee daily cash flow, treasury operations, and bank reconciliations to ensure adequate liquidity for business operations.
• Compliance & Taxation: Ensure full compliance with all statutory requirements, including GRA tax filings (VAT, PAYE, Corporate Income Tax), SSNIT contributions, and other regulatory obligations.
• Internal Controls: Develop, implement, and monitor robust internal control systems to safeguard company assets and prevent fraud.
• Audit Coordination: Liaise with external auditors and internal audit teams to facilitate smooth audit processes.

B. Administration & Office Management

• Office Operations: Oversee general office administration, including procurement of office supplies, maintenance of office equipment, and facility management.
• HR Administration: Support the HR function by managing payroll processing, staff records, leave administration, and employee benefits coordination.
• Policy Implementation: Ensure company policies and procedures are communicated, understood, and adhered to across all departments.
• Vendor & Contract Management: Negotiate and manage contracts with external service providers (e.g., cleaning, security, IT support) to ensure cost-effectiveness and quality service delivery.
• Record Keeping: Maintain an organized and secure filing system for all financial, legal, and administrative documents.

C. Leadership & Team Management

• Supervise, mentor, and develop the finance and administrative support team.
• Foster a culture of accountability, continuous improvement, and professional growth.
• Provide strategic financial advice to senior management to support business decision-making.

Key Requirements

Education & Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field from a recognized institution.
• Professional qualification such as ACCA, ICA (Ghana), CPA, or equivalent is a strong plus.

Experience

• Minimum of 5–7 years of progressive experience in finance and administration roles, with at least 2–3 years in a managerial or supervisory capacity.
• Proven experience in financial accounting, budgeting, reporting, and general office management.

Skills & Competencies

• Strong knowledge of accounting principles, financial reporting standards, and tax regulations in Ghana.
• Excellent leadership, communication (written and verbal), and interpersonal skills.
• Advanced proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Sage, Tally).
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• High level of integrity, attention to detail, and problem-solving ability.

Personal Attributes

• Ability to work independently with minimal supervision.
• Proven capability to manage teams and foster a collaborative work environment.
• Ability to perform effectively under pressure and meet tight deadlines.

Location Preference

Candidates living in and around Amasaman, Achiaman, and 3 Junction are strongly encouraged to apply, as proximity to the workplace is essential for punctuality and operational responsiveness.

What We Offer

• A competitive and attractive remuneration package.
• Opportunity to lead the finance function in a dynamic and growing organization.
• A collaborative and professional work environment.