SENIOR PROCURE-TO-PAY (P2P) ASSOCIATE

SENIOR PROCURE-TO-PAY (P2P) ASSOCIATE

Subsidiary: Genser Energy Cote d’Ivoire SA (GECS)

Division / Department: Finance (FIN) / Procure-to-Pay (P2P)                                                                                                                                          

Location: Corporate Office, Abidjan, Ivory Coast (West Africa)

Designation Level: Functional Head

Reports Directly to: P2P Manager

Please note that only CVs submitted in English will be considered.

OBJECTIVE: The Senior P2P Associate will be responsible for leading and supporting the execution of procurement and accounts payable operations within the P2P cycle. This position requires a high level of accuracy, accountability, and coordination across departments and with external vendors. This role plays a pivotal role in ensuring compliance with internal controls, streamlining processes, and contributing to timely financial operations.

KEY RESPONSIBILITIES:

PROCURE-TO-PAY

• Lead and oversee the full procure-to-pay process, including purchase requisitions, purchase orders, goods receipts, and invoice processing.
• Ensure accurate and timely recording of POs and invoices in enterprise systems (Sage X3), and monitor process flows.
• Collaborate with internal stakeholders to validate procurement requirements and uphold compliance with procurement policies.
• Investigate and resolve complex invoice discrepancies and liaise with both vendors and internal teams for swift resolution.
• Review, maintain, and enhance documentation of POs, invoices, and vendor correspondences for audit and control purposes.
• Take the lead in preparing and executing payment runs, and monitor the accounts payable aging to ensure timely supplier settlements.
• Manage relationships with key suppliers concerning payment inquiries, reconciliations, and documentation requirements.
• Support the monthly and annual closing activities, ensuring accurate recording and reconciliation of P2P transactions.
• Ensure correct tax treatments and coding during invoice processing, in line with tax regulations and compliance needs.
• Proactively identify opportunities for process improvement, automation, and internal control enhancements across the P2P function.
• Generate and analyze reports on procurement, invoice status, and payment activities to support financial planning and reporting.
• Prepare and organize audit support documentation, ensuring compliance with internal audit and external audit standards.
• Contribute to the development and implementation of system upgrades or enhancements related to P2P workflows and policies.

ORGANIZATIONAL DEVELOPMENT

• Supervise the team to execute assigned projects within deadlines and budget. 
• Carry out performance appraisals and development plans with subordinate staff. 
• Coordinate the leave schedule of subordinate staff. 

QUALIFICATIONS:

• Bachelor's degree in Accounting or Finance is mandatory.
• Master's degree is a plus.
• Multicultural experience is mandatory.
• Fluency in both English and French is mandatory.

KNOWLEDGE & EXPERIENCE:

• A minimum of 6+ years of experience in a similar role (accounts payable, procure-to-pay), preferably in the Oil & Gas industry.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
• Proficiency with financial software (e.g., SAP, Sage).
• Strong understanding of procurement, invoicing, payment processing, and vendor management.

COMPETENCIES:

• Strategic Vision: Drive projects towards improving efficiencies based on processes and procedures.
• Efficient Project Management: Contribute to projects aimed at improving efficiencies through effective processes and procedures.
• Strong Leadership: Capable of addressing technical, financial, and HR challenges in a dynamic work environment.
• Adaptability: Willingness to adjust work practices to achieve the best results.
• Effective Communication: Communicate clearly and consistently; be a good listener and negotiator.
• Diligent Work Ethic: Manage multiple projects and ensure timely delivery of results.
• Commitment to Development: Take responsibility for personal growth and the training of team members.
• Efficiency Improvement: Navigate challenges and enhance efficiency through the use of technology.
• Organizational Skills: Strong planning, organizational, and time management abilities, with a knack for coordinating activities across different areas.