Role Responsibilities
Administrative Support:
- Manage team calendars, schedule meetings, and coordinate meetings
- Prepare agendas, take meeting minutes, and follow up on action items.
- Draft correspondence, reports, presentations, and other documentation as required.
Operational Coordination
- Support onboarding of new team members (IT setup, welcome packs, introductions).
- Maintain HR documents including e-files while ensuring up-to-date and organized files.
- Coordinate travel and accommodation arrangements when needed.
- Identifying opportunities to improve processes, systems, and procedures to enhance team efficiency.
Communication & Liaison
- Serve as the first point of contact for internal and external inquiries.
- Liaise with other departments (e.g., IT, Facilities, Finance) to resolve issues.
- Event Management- Organizing team events, workshops, and offsite meetings including identifying appropriate venues.
Financial Support
- Manage travel expenses accounting for the Group/KBL HR Directors.
- Budget Management- Tracking and monitoring the departmental Budget. Monitoring the Department’s budget and follow up to ensure that costs are charged to the correct Cost Centre in a timely manner.
- Order and maintain optimal office supplies levels including stationery.
Information Management
- Maintain paper and electronic filing systems including maintaining confidential and sensitive information.
Vendor Management:
- Raising Purchase Order requests for the function.
- Liaising with the Payments team to ensure suppliers are paid in time for services offered.
Qualifications and Experience Required
- A Human Resource related degree or equivalent
Experience and Skills
- 5 years’ experience in a similar role.
- Excellent planning and organizing skills with ability to multitask.
- Excellent interpersonal skills and ability to influence multiple stakeholders
- Build relationships with a diverse range of internal and external partners and stakeholders
Salary
Competitive
Monthly based
Location
Nairobi, Nairobi County, Kenya
Job Overview
Location
Nairobi, Nairobi County, Kenya
