OceansMall Company Limited is seeking a proactive, organized, and detail-oriented Administrative Assistant to support daily administrative, office coordination, documentation, communication, and operational support functions.
The ideal candidate will help ensure that office records are properly maintained, internal communication is professionally handled, administrative tasks are completed on time, and management receives timely support for effective decision-making.
Key Responsibilities
Manage office records, files, registers, and administrative documentation.
Support meetings, schedules, correspondence, and internal coordination.
Prepare meeting agendas, attendance sheets, minutes, reports, memos, and basic letters.
Assist with procurement requests, office supplies, vendor records, and follow-ups.
Support petty cash documentation, receipts, invoices, and basic finance records.
Assist with HR/admin documentation, onboarding, attendance tracking, and staff records.
Receive visitors professionally and direct enquiries to the appropriate person.
Follow up on assigned administrative tasks and provide timely updates.
Maintain confidentiality and ensure proper handling of company and staff information.
Requirements
Minimum of HND, Diploma, or Degree in Business Administration, Office Management, Human Resource Management, Secretaryship, Management Studies, or any related field.
Previous administrative, office support, or clerical experience will be an advantage.
Strong organizational and time management skills.
Good written and verbal communication skills.
Excellent attention to detail.
Basic computer literacy, especially Microsoft Office or Google Workspace.
Good filing, documentation, and reporting skills.
Ability to multitask and prioritize work effectively.
Professional attitude toward staff, visitors, customers, and vendors.
Ability to maintain confidentiality.
Reliable, proactive, disciplined, and able to work with minimal supervision.
Willingness to work in a fast-paced operational environment.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Accra, Greater Accra Region, Ghana