Job Purpose
The HR and Administrative Assistant will provide comprehensive administrative and operational support to the Human Resources and Administration department, while offering direct administrative assistance to the CEO. The role ensures efficient coordination of daily activities, smooth HR and office operations, and effective support for executive-level functions with confidentiality and professionalism.
Key Responsibilities
1. Human Resources Support
Maintain and update employee records, both digital and physical, ensuring accuracy and confidentiality.
Support the recruitment process, including posting job adverts, screening candidates, scheduling interviews, and coordinating communications.
Assist in onboarding and offboarding activities, ensuring completion of all documentation and checklists.
Track employee attendance, leave management, and performance documentation.
Help organize staff training sessions, performance appraisals, and engagement activities.
Support payroll documentation, benefits administration, and HR reports as required.
2. Administrative Support
Serve as the first point of contact for office administration needs and coordinate logistics for office operations.
Manage office supplies, equipment maintenance, and general facility coordination.
Handle correspondence, filing, document management, and office communication systems.
Support the preparation of reports, memos, letters, and other documentation for internal and external communication.
Coordinate travel, meetings, and accommodation arrangements for staff and visitors as needed.
3. Executive Support to the CEO
Manage the CEO’s schedule, calendar, and appointments efficiently.
Prepare and organize meeting documents, presentations, and reports for the CEO.
Handle confidential correspondence with discretion and professionalism.
Coordinate communication and follow-up between the CEO and internal/external stakeholders.
Track and ensure completion of delegated tasks and action items.
Qualifications
2–3 years’ experience in Human Resources functions, including recruitment, onboarding, and benefits administration.
Proficiency in office administration and management tasks, such as managing office supplies and coordinating meetings.
Excellent organizational and time management skills.
Strong interpersonal and communication abilities.
Ability to work effectively in a team-oriented environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Bachelor’s degree in human resources, Business Administration, or a related field.
Prior experience in HR and administrative roles is a plus.
Key Skills and Attributes
High level of discretion and confidentiality.
Attention to detail with strong problem-solving skills.
Ability to multitask and prioritize effectively in a fast-paced environment.
Professional demeanor, proactive attitude, and commitment to organizational excellence.
Working Relationships
Internal: HR and Admin Department, CEO, Department Heads, and all employees.
External: Vendors, job applicants, service providers, and relevant agencies as required.
What We Offer
A supportive and inclusive work environment that values growth and collaboration.
Competitive salary and benefits package.
Opportunities for professional development and career advancement.
Exposure to both Human Resources and Administrative operations, providing a well-rounded career experience.
The chance to work closely with senior leadership, contributing to meaningful organizational initiatives.
A culture that rewards initiative, teamwork, and continuous improvement.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Accra, Greater Accra Region, Ghana