Office Assistant

Job Summary:
We are seeking a highly organized and proactive Office Assistant to provide administrative and clerical support to our team in Accra Spintex. This entry-level role is perfect for a recent graduate or someone looking to build a career in office administration. The ideal candidate will be responsible for ensuring the smooth running of daily office operations and providing excellent support to staff and visitors.

Key Responsibilities:

• Administrative Support: Provide general administrative and clerical support, including photocopying, printing, scanning, filing, and document preparation.
• Communication Management: Receive, sort, distribute, and dispatch incoming and outgoing correspondence. Answer and direct phone calls, taking messages when necessary.
• Front Desk Duties: Welcome visitors courteously and provide basic assistance in a professional manner.
• Records Management: Maintain organized physical and electronic filing systems. Assist with data entry and updating office records while ensuring confidentiality.
• Meeting Support: Assist with scheduling meetings, preparing meeting rooms, and arranging refreshments.
• Office Maintenance: Maintain adequate office supplies, notify the relevant person when supplies need replenishment, and help keep the office environment clean and organized.
• Team Support: Support staff with basic administrative tasks, run errands as assigned, and assist the Administrative/HR team with routine activities.
• General Duties: Perform other duties as assigned by the supervisor or management.

Qualifications & Experience:

• Minimum of WASSCE/SSSCE, Diploma, HND, or equivalent qualification in Business Administration, Secretarial Studies, Office Administration, or a related field.
• 1-2 years' office or administrative experience is an advantage but not mandatory.
• Basic knowledge of Microsoft Office applications, including Word and Excel.
• Good written and verbal communication skills.
• Willingness to learn and develop administrative skills.

Key Skills:

• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills.
• Attention to detail and accuracy.
• Ability to handle confidential information with integrity.
• Proactive and willing to take initiative.