Overview
The Accounts Assistant provides support to the finance and accounting team by performing day-to-day financial and administrative tasks. This includes managing accounts payable and receivable, reconciling bank statements, processing payments, maintaining financial records, and assisting in monthly and annual financial reporting. The role ensures financial transactions are recorded accurately and in a timely manner, supporting compliance with internal controls and statutory requirements.
Responsibilities:
1. Accounts Payable (AP)
- Receive and process purchase invoices, ensuring accuracy and appropriate authorization.
- Match invoices to purchase orders and delivery notes.
- Post invoices into accounting software.
- Prepare payment runs (cheques, EFT, bank transfers).
- Reconcile supplier statements and resolve discrepancies.
- Respond to vendor inquiries and maintain positive supplier relationships.
2. Accounts Receivable (AR)
- Raise and issue sales invoices in a timely and accurate manner.
- Record receipts and reconcile customer accounts.
- Monitor outstanding receivables and follow up on overdue payments.
- Maintain an up-to-date accounts receivable ledger.
- Generate and distribute customer statements and aging reports.
3. Cash and Bank Management
- Prepare and perform daily bank reconciliations.
- Record petty cash transactions and maintain petty cash float.
- Monitor cash balances and prepare cash flow updates as needed.
- Assist with deposits, withdrawals, and cash movement documentation.
4. General Ledger and Financial Records
- Assist with month-end and year-end closing processes.
- Prepare journal entries and ensure proper supporting documentation.
- Maintain general ledger postings, ensuring accuracy and completeness.
- Support reconciliation of balance sheet accounts (e.g., prepayments, accruals, advances).
5. Payroll Support
- Collect and validate employee timesheets or attendance records.
- Prepare payroll inputs (bonuses, overtime, allowances, deductions).
- Post payroll journal entries and reconcile payroll accounts.
- Ensure the confidentiality of employee payroll data.
6. Tax & Compliance Support
Assist with the preparation and filing of tax returns (VAT, PAYE, Withholding Tax, etc.).
- Maintain organized records for audit purposes.
- Help ensure compliance with financial policies and procedures.
- Support external audits by preparing necessary documentation and reports.
7. Reporting & Analysis
- Provide support in the preparation of monthly financial reports.
- Assist in generating reports for budget monitoring and variance analysis.
- Participate in the preparation of departmental cost and expense summaries.
8. Administrative and Ad-hoc Duties
- File and archive financial documents physically and digitally.
- Maintain vendor and customer master data in the finance system.
- Provide general administrative support to the finance team.
- Support with special projects or tasks assigned by the Accountant or Finance Manager.
Qualifications / Requirements
- Preferred: Bachelor’s degree in Accounting, Finance, or Business Administration.
- 2–3 years of relevant experience in a finance or accounting role.
- Familiarity with ERP or accounting software is highly desirable.
Skills / Abilities
- Strong numerical and analytical skills
- Attention to detail and a high level of accuracy
- Good organizational and time management skills
- Excellent interpersonal and communication skills
- Ability to meet deadlines
- Integrity, confidentiality, and discretion
- Proficiency in Microsoft Excel and accounting software
- Ability to learn and adapt quickly
Salary
Competitive
Monthly based
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
