Job Description
As an Executive Assistant / Project Manager, you will support senior leadership and manage selected projects within IBL Healthcare’s operations. Your role will combine high-level administrative support with hands-on project oversight to help deliver key initiatives efficiently.
Key Responsibilities
- Provide executive-level administrative support: manage calendars, meetings, correspondence, travel arrangements and expense reporting.
- Act as a bridge between management and project teams: coordinate project plans, timelines, deliverables and status updates.
- Lead one or more projects from initiation through completion: define scope, schedule tasks, allocate resources, monitor progress and produce status reports.
- Ensure project objectives align with organisational goals and that outcomes are delivered on time and within budget.
- Prepare presentations, reports and documentation for senior management and stakeholders.
- Facilitate communication among team members, departments and external partners, ensuring clarity of roles, responsibilities and expectations.
- Identify and mitigate project risks, escalate issues as needed, and suggest improvements in process or workflow.
- Maintain confidentiality and handle sensitive information with discretion.
- May assist with additional strategic tasks as assigned by management (e.g., special initiatives, process optimization, change management).
Required Skills & Qualifications
- Bachelor’s degree (in business administration, project management, or a related field) or equivalent.
- Prior experience (typically 3-5 years or more) in project management or as an executive assistant supporting senior management.
- Strong organisational, communication and multitasking skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with project management tools/tracking.
- Ability to work under pressure, manage competing priorities and maintain meticulous attention to detail.
- A proactive, problem-solving mindset with ability to work both independently and as part of a team.
Why This Role is Attractive
- The hybrid nature of the role (executive support + project management) provides exposure to both strategic and operational aspects of the business.
- Working with IBL Healthcare offers the chance to contribute to a major player in the healthcare / manufacturing sector in Pakistan, which often means working on meaningful and high-impact initiatives.
- Good opportunity for growth into more senior project management or executive support roles.
Tips for Applicants
- Highlight any experience you have working closely with senior executives and managing multiple projects or tasks simultaneously.
- Emphasise your organisational skills, ability to coordinate between departments/teams and any tools you used for project tracking or documentation.
- Provide concrete examples of how you managed deadlines, budgets or resources.
- If you have any certifications in project management (e.g., PMP, PRINCE2) or advanced administrative support, make sure to mention them.
Salary
Competitive
Monthly based
Location
Ghana
Job Overview
Location
Ghana