About the Role
We are seeking a highly organized, proactive, and business-minded Executive Assistant to support senior leadership in a fast-paced Ecommerce and Fashion business. This role goes beyond traditional calendar management and requires a strategic partner who can drive operational efficiency, coordinate cross-functional projects, and ensure seamless execution of key business initiatives.
The ideal candidate has experience supporting executives within Ecommerce, Fashion, FMCG, DTC (Direct-to-Consumer), or consumer goods environments and thrives in a dynamic, high-growth setting.
Key Responsibilities
Executive Support
- Manage complex calendars, scheduling, and prioritization of meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, itineraries, and logistics.
- Prepare meeting agendas, presentations, reports, and briefing documents.
- Track action items and follow-ups to ensure timely execution.
- Manage executive communications and correspondence professionally and confidentially.
Operations & Business Management
- Serve as a key operational partner to leadership, helping streamline workflows and improve efficiency.
- Coordinate cross-functional initiatives across departments including Marketing, Ecommerce, Product Development, Operations, Supply Chain, and Customer Experience.
- Assist with process documentation, SOP creation, and operational improvements.
- Monitor business priorities and ensure projects remain on track.
Project Management
- Lead and coordinate multiple projects simultaneously from planning through execution.
- Develop project timelines, milestones, and accountability frameworks.
- Facilitate communication between stakeholders and ensure alignment on objectives.
- Identify risks, bottlenecks, and dependencies and proactively recommend solutions.
- Prepare status reports and executive summaries.
Strategic & Administrative Support
- Conduct research, data gathering, and competitive analysis as needed.
- Support special projects, business launches, and growth initiatives.
- Assist with budget tracking, vendor coordination, and contract administration.
- Maintain confidentiality regarding sensitive business and personnel matters.
Required Qualifications
- Minimum of 5 years of experience as an Executive Assistant, Operations Manager, Chief of Staff, Project Manager, or similar role supporting senior leadership.
- Demonstrated experience in Operations and Project Management within FMCG, DTC, Ecommerce, Fashion, Retail, or Consumer Goods industries.
- Strong experience managing multiple stakeholders and cross-functional projects.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills in English.
- Ability to work independently with minimal supervision.
- Strong problem-solving and decision-making abilities.
- High level of professionalism, discretion, and confidentiality.
- Proficiency with Google Workspace, Microsoft Office, and project management tools.
Preferred Qualifications
- Experience supporting Founders, CEOs, or C-level executives.
- Background in high-growth Ecommerce or Fashion brands.
- Experience with platforms such as Shopify, Klaviyo, Asana, ClickUp, Monday.com, Notion, Airtable, Slack, and similar business tools.
- Familiarity with supply chain, inventory management, merchandising, or product launch processes.
- Experience working in fully remote and globally distributed teams.
- Bachelor's degree in Business Administration, Operations, Management, or a related field (preferred but not required).
Key Competencies
- Executive Presence
- Strategic Thinking
- Project Leadership
- Operational Excellence
- Stakeholder Management
- Attention to Detail
- Resourcefulness
- Accountability
- Adaptability
- Confidentiality & Trustworthiness
Salary
Competitive
Monthly based
Location
Lagos, Lagos State, Nigeria
Job Overview
Location
Lagos, Lagos State, Nigeria