Job Description
About Heritage Christian University
Heritage Christian University (HCU) is a chartered private university located at Amasaman, Accra, committed to providing quality higher education grounded in excellence, innovation, integrity, and Christian values. As part of its commitment to delivering exceptional administrative and academic support services, the University invites qualified and highly motivated professionals to apply for the position of Administrative Assistant.
Position Summary
The Administrative Assistant will provide comprehensive administrative and operational support to ensure the efficient functioning of the University’s offices. The successful candidate will be responsible for coordinating office activities, managing schedules, preparing reports, organizing meetings, and supporting effective communication among internal and external stakeholders.
Jobs
This role requires an organized, proactive, and detail-oriented professional with exceptional communication, problem-solving, and multitasking abilities.
Key Responsibilities
The successful candidate will be responsible for:
Administrative Support
- Provide day-to-day administrative support to assigned departments and management.
- Organize and coordinate meetings, appointments, and official events.
- Prepare meeting agendas, record accurate minutes, and follow up on action items.
- Draft reports, presentations, correspondence, and other official documents.
- Maintain organized filing systems for both electronic and physical records.
- Manage office supplies and ensure adequate inventory levels.
Scheduling & Coordination
Geographic Reference
- Coordinate calendars and appointments while preventing scheduling conflicts.
- Arrange travel logistics, including flight bookings, hotel reservations, transportation, and related itineraries.
- Support project coordination and administrative planning activities.
Communication & Stakeholder Engagement
- Serve as the first point of contact for visitors and external stakeholders.
- Receive, screen, and direct telephone calls appropriately.
- Respond professionally to emails, correspondence, and general enquiries.
- Foster positive relationships with students, staff, partners, and other stakeholders.
Documentation & Reporting
- Prepare professional reports, presentations, and meeting documentation.
- Conduct research and compile information from multiple sources when required.
- Ensure accurate record-keeping and timely submission of reports.
Office Operations
- Maintain a professional, organized, and efficient office environment.
- Anticipate the needs of management and proactively provide administrative support.
- Assist in improving office processes and administrative systems.
Qualifications & Experience
Management
Applicants must possess:
- A Bachelor’s Degree in:
- Business Administration
- Secretaryship
- Project Management
- Communication
- Or any related discipline.
- A minimum of two (2) years’ post-qualification experience in an administrative or similar role.
- Prior experience in office administration will be an added advantage.
Salary
Competitive
Monthly based
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana