About the Company
A leading company operating in advertising, marketing, public relations, and consultancy is seeking a highly organised, proactive, and professional Secretary to provide administrative and operational support to its team.
Job Description
The Secretary will manage daily administrative activities, coordinate office communication, maintain records, and provide secretarial support to management and other team members. The ideal candidate should be professional, detail-oriented, and capable of managing multiple tasks while maintaining confidentiality and ensuring the smooth running of office operations.
Key Responsibilities
* Manage office correspondence, emails, telephone calls, and incoming enquiries.
* Schedule appointments, meetings, and maintain management calendars.
* Prepare reports, presentations, letters, and other business documents.
* Organise and maintain filing systems, records, and office documentation.
* Coordinate meetings, take minutes, and follow up on agreed action points.
* Assist in planning company events, client meetings, and corporate activities.
* Monitor office supplies and support daily administrative operations.
* Welcome visitors and provide professional customer service to clients and stakeholders.
* Assist management and team members with administrative and project-related tasks.
Qualifications and Requirements
* Diploma, HND, degree, or equivalent qualification in Secretarial Studies, Business Administration, Communication, or a related field.
* At least two years of experience in a secretarial, administrative, or office support role.
* Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
* Excellent written and verbal communication skills.
* Strong organisational, time-management, and multitasking abilities.
* Ability to maintain confidentiality and handle sensitive information.
* Professional attitude, attention to detail, and a customer-focused approach.
* Knowledge of digital communication and social media platforms will be an added advantage.
Key Competencies
* Strong interpersonal and customer service skills.
* Ability to work under pressure and meet deadlines.
* Proactive problem-solving skills.
* Good teamwork and a positive attitude.
* High levels of professionalism and accuracy.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Accra, Greater Accra Region, Ghana