Job Description
- Act as the primary point of contact between the MD and internal/external stakeholders. Screen, manage, and prioritize all calls, emails, and correspondence.
- Calendar & Schedule Mastery: Proactively manage the MD's complex calendar-scheduling meetings, appointments, and travel. Anticipate conflicts and ensure optimal time management.
- Travel & Logistics: Arrange all aspects of travel (flights, hotels, ground transport, visas) and prepare detailed itineraries.
- Meeting Coordination: Prepare agendas, collate and distribute documents, take minutes, and ensure follow-up on action items from meetings.
- Document Preparation & Management: Draft, proofread, and format reports, presentations, letters, and memos. Maintain an efficient electronic and physical filing system.
- Confidentiality Management: Handle all sensitive information (financial, strategic, personnel) with absolute discretion and integrity.
- Provide administrative support for key projects, track progress, and ensure deadlines are met.
- Liaison & Representation: Serve as a liaison to the board of directors, senior management, and key clients. Represent the MD's office professionally.
- Coordinate company events, dinners, or team activities as requested by the MD.
- May oversee the smooth running of the MD's office, including supplies and liaison with other support staff.
- Process the MD's expenses, prepare reports, and reconcile corporate credit statements.
- Conduct research and compile data to prepare briefs for meetings, speeches, or decision-making.
Educational & Professional Requirement
Education: A Bachelor's degree in Business Administration, Secretarial Studies, Communications, or a related field is often preferred. A relevant diploma or certification (e.g., in Office Management) may be acceptable with significant experience.
Salary
Competitive
Monthly based
Location
Accra, Greater Accra Region, Ghana
Job Overview
Location
Accra, Greater Accra Region, Ghana