Senior Executive, HR & Administration

ABOUT YOU
 

• You know how to work with people across departments and engage effectively across functional boundaries. 
• You rely on data and use expertise to measure staff engagement and success of the programs and policies. 
• You have a vivid vision for organizational growth. In a high growth environment, you are planning employee engagement and program and policy implementation well in advance.
• You are an effective networker and a patient listener and build a strong connection with the employees at all levels.
• You are fueled by listening to people and helping and serving them.
• You have a special talent for flawless implementation of SOPs and policies for the benefit of the employees.

 ABOUT US

• VisionSpring increases lifelong earning, learning, safety, and well-being through eyeglasses for people vulnerable to poverty. We believe in the wonder of clear vision for everybody.
• We sell and deliver radically affordable optical products and services and develop markets for eyeglasses—a 700-year-old technology that has failed to reach 1 billion people in need of vision correction, most of whom live on less than $4 a day.
• We serve low-income consumers, not as beneficiaries but as customers. Our customers expect quality, affordable products and eyecare services, and will spend limited discretionary income for the immediate and tangible benefits of vision correction.
• As a social enterprise, we are purpose first. We blend philanthropic and earned revenue, draw on non-profit and business practices, and use sales and efficiency metrics and social impact measures to bring vision correction to ever more people. 
• We catalyze collaborative action in an expansive, multisector partner network and use our evidence and experience to influence systems change and close the global clear vision gap.
• We believe in scaling our impact, not our organization. We are a lean team of doers.
• Our big goal: Everyone who needs eyeglasses will have them by 2050.

Job requirements

• Bachelor's degree (preferably in HRM) from any reputable university.
• Post Graduate Diploma (PGD) in HR or any other relevant HR certification.
• At least 3 to 5 years of professional experience.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office applications (excel, word, power-point).
• Excellent written and verbal communication skills in English.
• Strong presentation skills and a proactive, can-do attitude.
• Good understanding and knowledge of Bangladesh labor law.
• A passion for social impact and a desire to gain practical experience in HR.
• Must meet the highest standards of ethics and personal integrity.

Job responsibilities

Recruitment and Onboarding:

• Create JD and publish job ad in the HRIS.
• Screen resumes, schedule interviews and conduct initial candidate assessments to expedite recruitment process.
• Onboard new employees and provide the support they need to get inducted into the organization.
• Maintain all the documentation from requisition to onboarding in the proper way as per organizational procedures.
• Coordinate orientation sessions.
• Provide all kind of supports to new hires during their initial weeks.

 
Policies and SOPs:

• Assist with the maintenance of HR policies and processes as per the organizational guidelines.
• Assist in drafting the HR manual, policy and procedures and reviewing periodically to keep our processes up-to-date and well-communicated.
• Assist with the execution of the delivery of all HR practices and initiatives towards building employer brand. 

 Employee Relations:

• Address people issue across the entire employee cycle.
• Provide support and counselling on all employee-related matters, including disciplinary matters, policies, benefits, and others.
• Keep the entire organization updated proactively on all HR initiatives and policies.

 Employee Engagement:

• Assist in the implementation of employee engagement programs and celebrations to create a positive, collaborative, and effective work environment through proactive communication.
• Conduct employee satisfaction surveys, collate reports, and work on increasing employee satisfaction.
• Ensure employee participation in organizational initiatives and build an employee communication and feedback loop by conducting periodic organization-wide meetings, one-on-one meetings, and feedback sessions.
• Assist with the implementation of employee offsites, workshops, and trainings to ensure positive team spirit and bonding between employees and build a culture of collaboration within and between teams and departments.

Payroll & Benefit:

• Maintain accurate payroll records and documentation.
• Handle employee salary processing and data entry in SAP.
• Support annual tax declarations and verification of investment proofs.
• Track and manage employee benefits and HR-related reimbursements.

 
Administrative Support:

• Handle various administrative tasks, such as document management, meeting scheduling and maintaining HR records, allowing HR Manager to focus on strategic initiatives.
• Maintain and monitor attendance and leave data and keeping HRIS updated all the time.
• Coordinate with vendors for various administrative works, such as air ticket booking, arranging accommodation, ensure stock of pantry, office supplies, maintenance services etc.

COMPENSATION

• Based on experience and qualification.
• We offer comprehensive benefits, including 2 festival bonuses, health insurance, and mobile allowance.
• Expenses related to work travel covered.

 TO APPLY

• We want to know more than just what you have done. We want to know who you are. What are the passions and talents that draw you to this role?
• Please submit an application, including a thoughtful cover letter and your CV/résumé. Please briefly describe each company or organization on your CV/résumé.
• Please note, only candidates to be interviewed will be contacted.
• Evaluation of qualified candidates may include an assessment exercise, which will be followed by a competency-based interview. 
• We are an Equal Opportunity Employer.